Team Administrative Assistant, Salary Of Up To £50,000!

Team Legal Adminsitative Assistant - Law firm!

Salary -up to £50,000

Location - St Paul's

Hybrid - 3/2

As the Team Administrator, you will be responsible for the day to day workflow management of the secretarial and administrator teams, providing guidance where appropriate. The firm are ideally seeking a strong secretary.

Job Description

Essential job functions

• Answer phones, transfer calls, take messages, establish conference calls and use voice mail
• Handle written and electronic correspondence, including editing, adjusting language or terminology and correcting grammar where appropriate to improve work product.
• Investigates and responds to client requests, including organising and sending materials to clients
• Prepare client bills and associated cover letters
• Prepare new matter reports and update list of client/matter codes
• Maintains and processes client billing for principals, directly or indirectly.
• Liaise with clients, investigating and responding to requests where appropriate
• Manage lawyers' Outlook calendars
• Monitor professional development requirements for principals
• Create and update comprehensive contact information using Dechert CRM best practices
• Make travel arrangements and complete travel and expense reports in Concur
• Manage workflow and coordinate projects with office services
• Schedule meetings, reserve rooms, coordinate video or audio equipment, and order food
• Review and process administrative and personal charges via BillBack
• Delegates appropriate admin tasks to the Legal Team Administration Assistants, such as time recording, expenses, etc.
• Performs all other duties as necessary and as assigned by your allocated principal, Legal Team Coordinator or line manager for efficient functioning of the Department, Office and Firm.
• Maintain up to date handover notes to ensure consistent quality of service in case of absence

Skills required:

• Atleast 5 years within a law firm as a Legal secretary or Administrator
• Excellent communication
• Typing 65wpm and proficiency in MS Office (Word, Excel, PowerPoint, Outlook
• Excellent interpersonal and organisational skills
• High attention to detail and ability to multi-task

For further information, please apply. Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage.

Thank you for taking the time to apply.

Ryder Reid Legal are a recruitment specialist, for almost thirty years we've been connecting legal talent with many of the leading law firms in London and internationally. Follow our LinkedIn page for the latest vacancies. https://uk.linkedin.com/company/ryder-reid-legal