Team Administrator

Team Administrator

Legal and BA

Permanent, full-time

White City,London (hybrid working patterns apply)

Hiring range: £30,000 - £41,000

For more information please email TalkingCareers@itv.com

Your work matters to millions.

Shaping culture is in the DNA of ITV. So, it’s not surprising that you’ll find us in every home in the UK, our productions are famous all over the world and we’re at the forefront of the digital streaming revolution. When you join us, you enter a fun working environment. With opportunities to learn, to grow and make a real difference. Small enough that your impact’s felt in the business, but big enough that your impact reaches millions of people. Come develop your skills, change TV and the course of your career. Don’t just watch it. Be part of it. Join ITV.

Your impact sends ripples.

The team

The Content and Legal Compliance team focus on ensuring that ITV content on all platforms maintains ITV’s legal, regulatory and editorial standards, while providing solutions-based pragmatic advice which is responsive to editorial, commercial and operational requirements.

The role

As a Team Administrator, you will play a vital role within the Group Legal team providing support to the Director of Legal and Content Compliance. The successful Team Administrator will need to be able to work on their own, be comfortable with taking instructions, confident to approach senior members of ITV and balancing the demands of senior leaders.

Key Responsibilities include (but are not limited to):

• First respondent to requests from Ofcom for recordings of broadcasts and responsible for immediate reply to requests from the police/lawyers/other organisations for clips or copies of broadcast programmes.
• Draft legal paperwork when required, particularly formatting and proofreading documents to be signed by the Director.
• Maintain absolute confidentiality of all issues discussed.
• Design presentations using Google slides/powerpoint from initial hand-written drafts or notes taken from conversations.
• Managing the constantly changing diaries of a Legal Director and setting up in-person or online meetings through Google by ensuring meeting rooms, refreshments and presentation materials/detailed agendas are arranged prior to meetings.
• Screen internal and external telephone calls/requests, take messages, communicate incoming and outgoing information in a professional, discreet and diplomatic manner
• Monitoring the Director’s inbox, recognising each of their key objectives, deadlines and priorities, dealing appropriately with a range of internal/external correspondence/enquiries by mail (once in an office based environment), e-mail and telephone
• Additional admin responsibilities such as ensuring POs, invoices, expenses and payments are completed in a timely manner; arranging and booking travel and accommodation (as required), and maintaining organisational charts within teams.

• Keep and maintain a proficient tidy and organised filing system both online and in physical form (as needed) so documents are stored securely and easy to retrieve within the Group Legal teams

• Type confidential documents accurately and at speed
• Take appropriate action on day to day legal issues, carry out research on various topics as required
• Build and maintain reliable and trusting working relationships with the Directors
• Assisting with onboarding of new joiners and managing the leavers process, ensuring all I.T equipment is handed back in a timely manner and mailboxes and google documents are transferred over where necessary.
• Notifying genre heads of newly commissioned programmes, producing weekly list of new commissions to be allocated and maintaining up to date allocation list of commissioned programmes.
• Populating central lists with compliance information and distributing reporting restrictions, court notifications etc to legal alerts groups.
• Undertake a range of Legal and compliance specific tasks as required and other ad hoc duties for the wider teams when requested

Skills you’ll need (minimum criteria)

• Maintain confidentiality on all issues discussed
• Administrator and PA experience at Director level
• Experience of corresponding with external official bodies (e.g. Ofcom)
• Flexible and take a creative approach to problem solving various issues
• Demonstrate the ability to be a proactive self-starter with initiative and accuracy, ensuring attention to detail is given to all tasks
• Strong organisational skills
• Build good working relationships to meet business needs and objectives
• Strong technical skills - you will be required to utilise various applications from Google Workspace and access additional technical systems

Other things we’re looking for (key criteria)

• Passion for ITV content
• Knowledge of broadcast and media regulated bodies such as OfCom
• Understanding of ITV’s More Than TV strategy and aims

ITV is for everyone.

ITV strongly encourages applications for this role from disabled people. As a Disability Confident Leader, if you meet the minimum criteria for a role and you have declared that you are disabled, we’ll guarantee to take you to the next stage* (minimum criteria above).

We're happy to discuss any support/personalisation you may need during our application and selection process as part of our reasonable adjustments. Drop us a line if you require anything at talkingcareers@itv.com.

• There may be a few exceptions where we are not able to take all eligible candidates to the next stage due to the volume of applications.

Because those who make an impact deserve to be rewarded for it.

ITV offers some great rewards and benefits including:

• Flexible working with a range of options
• Generous holiday allowance, plus you can buy more
• Annual bonus opportunity
• Competitive pension contribution
• Save as you earn - with an opportunity to buy ITV shares
• Wellbeing and volunteering days plus a wide range of opportunities to help you live a balanced and healthy life

More about our benefits

Closing Date: Friday 1st March 2024