Team Administrator - Cross Border Advisory Team.

An exciting opportunity to join our Cross Border Tenant Advisory Team as our Team Administrator/Coordinator.

Role Overview :

This is a pivotal role for a highly organised, diligent team coordinator with confidence communicating to a wide network in EMEA and globally via phone and also using the full suite of Microsoft tools. The ideal candidate will be used to working in a fast paced environment, have excellent attention to detail and a strong administration/secretarial background. The candidate must be able to take initiative and build a rapport with clients and the team. A self-motivated individual, they will also be able to demonstrate reliability, flexibility and initiative. The successful candidate must be computer literate to a high standard as well as possess very strong presentation and numeracy skills.The ideal candidate would be comfortable working both in a team and independently if the team are travelling/attending meetings. They should also be able to demonstrate the importance of dealing with clients and providing excellent customer service.

Team Overview :The Cross Border Tenant Advisory EMEA team are currently recruiting for a coordinator. The role will involve working closely with the team in London to support of brokers to help manage the day to day business development activities, organisation and marketing.

Key Responsibilities :

• Full administrative support to the team - excellent skills on Microsoft suite of tools.
• Tasks are broad including updating and/or producing schedules, spreadsheets, presentations, reports including collation), pitches and correspondence.
• Coordinating team activities and holding the team accountable to varied tasks.
• Working closely with the Head of CBTA, helping with diary management, arranging meetings, travel and expenses as well as team administration including bi-annual reporting.
• Daily contact with European network of Tenant Rep brokers and support of business development (BD) pursuits.
• Support in the collation of pitch materials and an interest in presentation design to support team BD efforts.
• Management of BD collateral and tracking tools (CRM system management and client trackers) to ensure team is operating efficiently in a fast paced environment. Experience with Salesforce is a benefit.
• Support in team marketing activities. Liaising with internal stakeholders within the wider marketing and communications teams in Savills. Assist in maintaining department systems and distribution lists. Managing team marketing details, including producing and loading to websites.
• The ideal candidate would be used to working in a fast paced environment and having to work with a team who spend time travelling/attending meetings and therefore are sometimes out of the office.
• Client orientated, able to demonstrate the importance of dealing with clients and providing excellent customer service.

• Highly organised with excellent time management - strong administrative and secretarial background. The ability to manage multiple tasks simultaneously and to meet deadlines.
• Detail orientated
• Highly IT literate with a strong proficiency in Word, Excel and PowerPoint, (InDesign experience an advantage)
• Confident communicator, relationship orientated with the ability to build rapport
• Self-starter with independence in an entrepreneurial environment
• Confidence in up-management and management of team activities
• Uses initiative to offer creative problem solving solutions to support team operations.
• Event planning
• Administrative skillset
• Multi-tasker
• Experience managing CRM tools (salesforce) is preferable
• Adaptable, relationship orientated with ability to form relationships with both internal and external clients.
• Pro-active / takes ownership of responsibilities

Apply Now !

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