Team Assistant / Administrator

Team Assistant
Based Northop
Salary - £13.59ph
Department:
Operations
Reports to:
Operations Manager
Purpose:
To provide support to Operations Manager
To provide administration/coordination support to the six teams in the Operations Group
To organise dedicated meetings and workshops
Main Accountabilities and Responsibilities(principal duties, responsibilities and accountabilities):
Administration:
Set up and running of daily Morning Surveillance, ensuring action management and due actions are distributed to action assignees

• Diary management for managers and monitoring movements, missions and POB of team members

Manage and collate weekly management report from Operations Team members and relevant company functions
Manage and collate the Operations Monthly report from Operations Team members and relevant company functions

• Ensuring all necessary documentation/certificates/medical certificates for Team members are available.
• Responsible for ordering PPE (Personal Protective Equipment)
• Book travel procedures for the operations team members
• Set up and monitor offshore personnel/ visitors for CBT (Computer Based Training ) ensuring competency to work on the assets
• Follow-up and organisation of POA training plans and logistic
• To ensure full adherence to the Company s Health, Safety & Environment policies, procedures and standards.
• To fully comply with our clients Code of Ethics and Compliance model.
• Compliance with the HSE Critical Roles Procedure should your position contain any HSE Critical Roles. Please refer to UK HSE IMS C1-SYS-01 - HSE Critical Roles - accessible via the company Intranet.

Organisation:

• Arranging onshore and offshore visits for internal/external personnel submitting requests and preparing itineraries

ICP meeting - ensuring verification visits are scheduled and prepare relevant documentation for the monthly feedback sessions
SCE Health Check monthly report, schedule and prepare for feedback meetings
Coordinate system custodian reports, tracking against Liverpool Bay performance standards and coordinating feedback for failed equipment is reported appropriately.
Maintain Operations Risk Register ensuring all risks have appropriate risk assessments in place and monthly feedback is provided detailing ongoing progress in order to minimize risks to the assets.
Prepare, collect and distribute all documents for OSI off-take operations
Formatting, photocopying, distributing and archiving documents.
Qualifications & Experience (education and qualifications, experience):
Proven experience in interacting with, and working, for senior management.
Proficiency in the full suite of Microsoft Office applications (Outlook, PowerPoint and Word); extensive experience in Excel is essential
Knowledge of SAP and Vantage is desirable
Required Competencies (personal circumstances and special aptitudes):
Demonstrate the clients Model of Excellence:
o Thought
o Action
o Relationship
o Person
Working Conditions
Office based, occasional visits to site. Participation in the Emergency Response rota.
Hours of work Monday to Friday