Address
Form of work
Salary
About EJ Legal:
Established in 1992, EJ Legal has specialised in advising the legal profession on recruitment for over 25 years. As one of the first specialist legal recruitment companies in the UK we hold an enviable and enduring reputation and as one of the few remaining independently owned legal recruitment businesses we pride ourselves on doing things differently. At the heart of our approach are simple but essential ingredients focus, innovation, commitment and expertise.
At EJ our people define our success and that’s measured in the reputation and relationships we form. With a network of clients that we have been building long-term relationships with for over 20 years we go the extra mile to aid our clients and candidates alike. Our people strive to be experts in their field, with the freedom to take an innovative solutions-based approach to solving our client’s and candidate’s objectives.
What we offer:
At EJ we value our mature, collegiate and relaxed culture, we focus on the needs of our clients and believe strict targets and KPI’s are counter intuitive to their interests. Our success is driven by the success of the people within our teams and as a growing and ambitious business we pride ourselves on providing our people with dynamic career paths where you will be fully supported in reaching your full potential as well as being rewarded with a competitive salary and market leading commission and benefits packages.
Role Description
As a Team PA you will be assisting a team of legal recruitment consultants in a fast paced but friendly environment. You will also be offering support to the office manager, and the broader business when necessary. This is a full-time permanent position.
Key Responsibilities
General Responsibilities:
Screening and handling phone calls, enquiries and requests.
Emails and inbox management.
Liaising directly with clients, suppliers, candidates and other staff across all levels, from paralegal to General Counsel.
Formatting candidate CVs and managing online portal systems.
Drafting, formatting and proof-reading staff, client and candidate correspondence.
Organising candidate interviews, liaising directly between clients and candidates.
Allocating candidates to consultants.
Monitoring and forwarding emails when consultants are away and flagging new roles that come into the teams.
Updating the Hot-Jobs list with new roles and placements.
Using Outlook, Word, Excel and our CRM system.
Maintaining office systems and the database, including client and candidate data management.
Scanning, filing and safely disposing of sensitive information.
Managing online job advertisements.
Assisting the office manager with day to day tasks and ad-hoc office responsibilities.
Ad Hoc Responsibilities:
Organising entertainment and lunches for candidates/clients/associate team.
Assisting with any marketing materials and mailshots e.g. bi-annual market monitor; paper and email mailshots; Christmas gifting and birthdays.
Assisting social secretary with EJ Legal staff entertainment.
Posting roles and general company updates on LinkedIn.
Providing support to the PA team.
What we look for
Behaviours:
Reliable, organised and efficient delivery.
Adaptable, copes well under pressure, ‘can do’ attitude.
Engaged, desire to understand, forward thinking.
Relied upon by others, knows when to speak up, interacts with all levels of the company.
Timely responder, proactive, eager to get involved.
Actively looks to help others, approachable.
Knows when to escalate issues, appreciates the business’ need for profitability.
Professional telephone manner.
Thinks outside the box.
Skills & Experience:
Ability to prioritise, work under pressure to deadlines and remain proactive.
Excellent organisational skills and close attention to detail.
Effective communication skills with all levels of seniority.
Knowledge of Office 365.
Prior PA/Team assistant or Corporate Reception experience useful.
Please submit your CV to be considered for this role.
