Team Assistant/Business Support Officer

You will be well organised, with previous experience in planning and executing conferences and other events. Previous experience working with volunteers or in a client facing environment is essential

Day to day responsibilities include dealing with general enquiries and requests, organising events and training courses, preparing briefing notes and accurate document management.

Details

Post:                Team Assistant, Provincial Support Team

Description:    To support engagement activities and respond to contacts from key stakeholders.  To assist the Provincial Support team and the Masonic Support Department with the delivery of all activities, in particular working closely with external stakeholders and volunteers who play a central role in ensuring the award of grants to individuals.

Hours:             34 hours per week (early finish on Fridays)

Hybrid:            Work from home two days per week

Salary:             £27,664 - £30,105 (depending on experience)

Holiday:          25 days (rising to 30 after 5 years’ service), plus additional 3 days to be taken between Christmas and New Year

Benefits:         Excellent package including contributory pension, medical and dental plans, access to various health, wellness and retail benefits and continual professional development.

Reports to:      Masonic Support Programme Lead

About the Masonic Charitable Foundation

The Masonic Charitable Foundation (MCF) is one of the UK’s leading charities, providing a range of benevolent support to individuals and awarding grants to local and national charities.

Our work helps to encourage opportunity, promote independence and improve wellbeing for thousands of people each year.  Last year, the MCF awarded support totalling around £20 million.  Our support is funded from the donations of freemasons, their families and friends.

The MCF was founded in 2016 following the merger of four charities that had operated separately since the eighteenth century.

Main responsibilities

·       Administer general enquiries and requests made to Masonic Support Department

·       Support the Masonic Support Department to arrange and run conferences, regional meetings and other events

·       Arrange delivery of PGA Induction training

·       Provincial Support record maintenance / Filing / Archiving

·       Research and prepare briefing notes/topic summaries to support the activities of the Provincial Support Team

·       Assist the Volunteer Officer and Masonic Support Administrator

Person specification

Essential

•        Educated to A-level (or equivalent)

•        Experience of working with volunteers or in a client facing environment

•        Event administration and management

•        Preparing briefings, guidance, reports and correspondence

•        Self motivated and able to work independently

•        Proactive and supportive team working

•        Excellent standard of written and spoken English

•        Excellent attention to detail

•        Able to communicate clearly and concisely

•        Able to build effective relationships with colleagues at all levels

•        Able to use initiative to take decisions and solve problems within assigned level of responsibility

Desirable

•        Degree level qualification (or equivalent)

•        Charity sector experience

•        Working for a membership organisation, Trade Association or similar

•        Providing administrative support for a team

•        Basic knowledge of Freemasonry and its structures

•        Arranging and supporting meetings and events using zoom

•        Intranet maintenance using Pagetiger

•        Working with Powerpoint

•        Basic records management

How to apply

Please provide a copy of your CV together with a covering letter explaining how you meet the person specification.

Deadline for applications: 7th April