Team Coordinator/Secretary

Our client is looking for an organised Team Secretary who is happy with a 6 month contract in a FTSE 250 company.

This is a fabulous organisation to work for offering £35,000 - £38,000 pa and a great benefit package.

You will be working for the Head of the Real Estate team in lovely offices based near Marble Arch/Hyde Park.#

This is a varied role with duties including:-

• Diary management - setting up meetings/teams video conference calls efficiently and without prompt and booking meeting rooms and catering as required.
• Meetings and communications - attendance at key team meetings and taking down and subsequent tracking of key actions, keeping the teams' actions on track.
• Lead coordination of the Joint Venture reporting process - chasing teams for input, etc.
• Preparing and amending presentations and other documents to tight deadlines.
• Organisation of internal and external events.
• Build, develop and manage relationships with all internal and external parties. First point of contact for Retailers, Agents, Advisors, Lawyers etc
• Ensuring the team are meeting with their customers and maintaining relationships on a regular basis.
• Deal management - close coordination with Secretariat and Lawyers to ensure deals and leases are logged, signed, and sent back within the correct timescale.
• Travel arrangements - organising domestic flights, train tickets, hotels, and taxis.
• General administration - processing expense claims and purchase orders via Proactis
• Close liaison with other PAs and Direct Reports to ensure priorities are communicated and any outstanding matters are followed up promptly.
• Other admin duties including proofreading documents, dealing with invoices.
• Short-term cover for other PA’s when required.
• Maintaining contacts - ensuring contact details are kept up to date in Outlook and Salesforce.

You will need experience of working in a fast paced environment as a Team Sec plus great communication skills - Apply today for an early interview. ** This role is being offered as an inital 6 month FTC with a view to extension **