Technical Coordinator

Role overview:

Responsible for the control of the Technical role on a project/projects on time, to budget, to agreed quality standards, safely, by motivating teams, and performing to the highest level. Responsible for adhering to and engaging with the quality management system and other company procedures at all times

Role Scope:

Responsible for the technical role on various sized projects. May be responsible for several projects at the same time dependent on size and progress of each scheme or part of a larger Technical team on one project

Key Internal/External Relationships:

Internal: Regional Director, Technical Staff, Construction team, Health Safety and Environment Managers, Commercial team M&E team, Preconstruction team, Buying staff, Legal team, Sales and Marketing team, Land and Development team, Internal Design team, Human Resource team, Customer Services team, Groups Heads

External: Joint Venture Partners, Investments Partners, Clients, Funders, Hill Group Insurers, sub-contractors and material suppliers, residents, statutory authorities, consultants’ employers’ agents, Building Control, Warranty providers, Local Authorities

Key Results Areas:

1. Health & Safety

Promote health, safety, and environmental issues (in line with Hill Group policy) at all times

Ensure compliance with CDM Regulations, also ensuring designers risk assessments are appropriate and issued to the health and safety coordinator

2. Quality

Control the quality of drawn information and address any non-conformance issues

Review the suitability of all materials specified, and liaise with the purchasing department and/or suppliers

Maintain the reputation of the company for good quality of finish, positive action and achievement of predetermined targets

Adhere to quality management (ISO) procedures using correct forms and processes.

Undertake external consultant performance reviews during and on completion of the projects

Maintain or cause to have maintained the image that the company desires to be best in class

Ensure sales presentation is maintained at all times in conjunction with HRL sales and marketing teams and strategy

To treat site presentation as the shop window to our business

3. Delivery

Deliver design packages on time and accurately. Produce design reports to help monitor progress and report current position against agreed design programme

Organise and control the design development of the project in accordance with the Employers Requirements, specification, and the construction programme

Review and comment on the design and deal with all obstacles efficiently and appropriately

Ensure statutory undertaker quotations are paid to enable timely site delivery

Actively progress the discharge of all planning conditions in a timely manner, in accordance with the build programme and sales strategy

Drive liaison with local authority and statutory authorities to ensure that progress is maintained

Actively take part in regular site meetings to progress site delivery

Ensure that the company’s procedures for the appointment of external consultants are properly implemented and that appointments and warranties are signed by the consultants prior to first payment being made

Ensure subcontractor designs are reviewed and commented on in line with programme requirements.

Positively liaise and communicate with estimating, production, surveying, purchasing, resident liaison and accounts staff allocated to the project/s by the company to ensure their positive contribution to the project/s

Undertake review of issued drawings to ensure suitability for sales and marketing teams.

Provide support to sales and marketing team with regards to customer and conveyancing queries.

Ensure completed schemes are handed over to client/s in line with the contract requirements

Ensure appropriate processes are instigated as required in order to meet Golden Thread requirements

Convene and chair design team meetings

4. Financial

Ensure all consultant appointments (including scope of works, payment schedules and collateral warranties) are signed prior to a payment being made

Maximise profit by keeping all costs under control and exploring value engineering options; rigorously critiquing quotations, designs and material

Complete tender design & Build and Stats budgets and ensure the ‘settled’ budget is effectively managed and reported against through the life of each project

Ensure full commitment to company policies and procedures

Actively review and critique drawing information during the design development

Ensure all bonds and deposits are closed or recovered in a timely manner

5. People

Work in partnership with other departments and proactively drive communication and problem solving to ensure objectives can be achieved

Motivate the activities of the site Technical team and ensure compliance with the company’s responsibilities

Communicate clearly, take ownership of problems, and deal with problems in a timely and effective fashion

Deal effectively with any poor standards appropriately with external personnel, to ensure design delivery and projects are functioning to the agreed programme

Promote and maintain good and professional relations with the client, consultants, adjoining owners, residents, subcontractors, and representatives from statutory authorities

Promote the Equal Opportunities policy of the company

Ensure those on the trainee programme are given experience and support in all areas to successfully complete the programme

Success Measures:

Compliance with CDM regulations

Design risk assessments are appropriate ensuring minimal risk

Design programmes are delivered effectively to cover pre-con period through to design completion

Design packages are produced on time and accurately to target programmes

The design meets each departments requirements eg cost, buildability, Customer Services

Consultants are working in line with the agreed design programme

Statutory delivery and authority requirements are understood and met

Completed programmes are handed over to the client in line with the contract requirements

Design complies with the relevant statutory bodies and current legislation

Construction and development is controlled in accordance with the drawings, schedules , ERs and specification provided

Hill standard details, Hill tender control document assumptions and compliance with the Hill change control process are met throughout the duration of the project

Handling, monitoring, and providing information in accordance with our company policies and procedures

Design represent good value and budget is achieved

Payment schedules are achieved

Value variations ahead of agreement with line manager

Skills, Experience and Attributes:

Working towards a relevant professional qualification to either Degree, HNC/HND, NVQ Level 5 CDM for Principal Designers awareness

Experience of assisting with coordinating and managing the design team on a project/range of projects

Ability to prioritise, negotiate, motivate, and communicate in order to ensure that the required objectives are met.

Skills including, good time management, organised, numerate, participate in meetings, works well to deadlines, accuracy in all areas

Aptitude to gain management skills in order to support trainee members of the team

Passionate about customer satisfaction, house building and construction

Awareness and basic experience of planning, financial and legal processes.

Basic knowledge of BIM Level 2 including COBie data drops

Understanding of Golden Thread requirements

Contribute to the preparation of programmes for the project