Temporary Programme Executive Administrator

What an exciting opportunity for an immediately available Executive Administrator

You will join the London Team of a global investor of independent groups, who work for and on behalf of human rights, justice and democratic governance. Your six month role will be to provide senior executive support to two Senior Directors, one based in London and the other in Berlin. The position is based in fabulous London offices.

As a Program Administrative Assistant, you will:

• Provide heavy administrative support, including scheduling, travel logistics, note taking, and expense reports;
• Help to manage calendars, handle intake and appropriate routing of calls/emails, and deal with public enquiries;
• Handle logistics for events and meetings and liaise with vendors and consultants as well as internal programs and operational units as needed;
• Review and process grants.
• Conduct research online for information and seek additional information as necessary;
• Oversee day to day operations of the contact database, including organising information, creating mailing lists, sorting through physical and electronic mail, and assisting with team projects;
• Oversee internal knowledge management system for program-related files, keeping them organised and up to date.

What we're looking for:

• Executive administrative experience at a large and complex (ideally international) organisation;
• Demonstrable ability to maintain processes, systems, and workflows and ensure adherence and follow-up;
• Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint) and Concur (for completing expense reports);
• Proven flexibility to adapt to changes in procedures and job assignments; ability to prioritise work efficiently in a fast-paced environment;
• Highly organised, detail oriented, resourceful, and excels at independent problem-solving;
• Ability to maintain composure during stressful situations;
• Ability to build and maintain relationships with a wide range of people from diverse backgrounds;
• Excellent interpersonal skills with sensitivity to cultural communication differences and demonstrated expertise in handling all information in a confidential manner.
• Proven ability to take initiatives, think ahead and plan;
• Experience working across different geographies and time zones;
• Sensitivity to diverse backgrounds and cultures.

If you are an immediately available Executive Administrator, looking for a 6-month opportunity, please get in touch ASAP.

Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs.
At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all.
Love Success is proud to serve as an Employment Agency for this vacancy.