Travelling Executive Assistant

We are actively seeking an extraordinary and accomplished Senior Executive Assistant to provide exceptional support to a dynamic Global Executive, primarily based in London but with global travel for around 4 months per year. When not accompanying the Principal, it is important to be a self-starter with the ability to proactively work remotely. 

You will play a key role in ensuring the smooth running of the Principals business and personal life (70% personal, 30% business) with the ability to prioritise on their behalf. You will be part of a household team including an Executive Assistant in the Bahamas, housekeeper, chef and property manager. You'll be comfortable working in the residence in London, as well as travelling.

If you are are an experienced, dedicated professional with a proven ability to balance business acumen and personal support, we invite you to consider this unique opportunity. 

Key Responsibilities:

• Willingness to travel up to 4 months per year (accommodation will be provided) 
• Expertly manage complex diaries, global travel arrangements (including private jet logistics), and accommodations
• Attend and manage international meetings, both in-person and via video, with meticulous minute-taking and follow-up coordination
• Establish and maintain effective communication with high-profile individuals, including international clients, financiers, CEOs, government officials, and industry leaders
• Organise extensive entertainment and events for the Principal in London and Europe
• Gate keeping and managing priorities effectively
• Conduct thorough research to support decision-making processes
• Compose draft correspondence pre and post meetings
• Assist in editing, compiling, and organising weekly newsletters
• Coordinate multiple projects, demonstrating quick problem-solving skills and adaptability

Person Specification:

• Accuracy and diligence while well-organised
• Proven ability to prioritise and manage expectations
• Articulate communicator with Founder, entire global staff and external parties (both in written form and verbally)
• Proficiency in Microsoft Office and Google Suite
• Work history that demonstrates a strong work ethic
• Team-oriented with a positive attitude and willingness to jump in when needed
• Proven experience in Dictation and fast/accurate typing skills (80 – 100 WPM)
• Driving license required 

If you are ready to be the right-hand person to a global executive, ensuring the seamless operation of both professional and personal aspects, we strongly encourage you to apply.

This incredible opportunity is tailor-made for those eager to embark on a journey where your skills and dedication will be valued and appreciated, and seeking an opportunity to travel across the world, including to the executive's two homes in the US and Bahamas. You will contribute significantly to the personal and professional life of this esteemed Global Executive. 

Salary for this role is £50,000 - £80,000; this broad salary range reflects the fact that the client is open to considering different levels of experience. 

Lily Shippen are experts in recruiting top business support and Human Resources talent, including PAs, EAs, Receptionists, Private PAs and Office Managers as well as Generalists, L&D, Recruitment (Experienced and Graduate) and HR Operations, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.