Unit Administrator

Bevan Place is a 16 bed unit based at Stepping Hill Hospital in Stockport.
The unit provides mental health rehabilitation and high support to men over 50 who have severe and enduring mental health issues, like schizophrenia, and are ready to step down from a medium or low secure setting.
Many of our patients also have varying degrees of cognitive impairment and physical illness.
The Unit Administrator will provide high quality administrative support ensuring high standards are maintained at all times and work is produced effectively and efficiently in accordance with Trust policies and procedures.
To provide high quality administrative support ensuring high standards are maintained at all times and work is produced effectively and efficiently in accordance with Trust policies and procedures.
The post holder will be required to use independent judgement, sensitivity and discretion to carry out specified duties.
We are proud to provide high quality mental health and learning disability services, both inpatient and in the community across five boroughs of Greater Manchester - Bury, Oldham, Rochdale, Stockport and Tameside and Glossop.
Our vision is for a happier and more hopeful life for everyone in our communities and our staff work hard to deliver the very best care for the people who use our services. We’re really proud of our #PennineCarePeople and do everything we can to make sure we’re a great place to work.
All individuals regardless of race, age, disability, ethnicity, nationality, gender, gender reassignment, sexual orientation, religion or belief, marriage and civil partnership are encouraged to apply for this post. We would also encourage applications from individuals with a lived experience of mental illness, either individually or as a carer.
To provide efficient general secretarial and administrative assistance to the Unit Manager, Clinical services manager, Occupational Therapist and their teams.
Liaising with other members of staff on site, including the maintenance and estates departments, GPs, patients and their relatives, plus other relevant agencies, eg Social Services, Probation, Courts, Prisons, Police Departments, Solicitors etc.
Dealing with telephone enquires responsibly and tactfully.
Collect, collate, input and extract data into/from NHS systems as directed by Unit Manager (PARIS, Safer Staffing, SMART, Electronic Staffing Record).
Responsible for the safe storage of data and information in accordance with Trust policies ensuring guidelines regarding confidentiality, disclosure of information and Data Protection are observed at all times
Maintain administrative systems set up to ensure an organised and efficient working environment for staff.
Processing external correspondence, ensuring that any urgent mail is dispatched immediately, and Emails.
To work as an integral part of the unit staff team.
Developing and maintaining an efficient and effective filing systems as required.
Creation and formatting of documents including databases, folders on the G Drive and daily paperwork, this includes regular housekeeping of documentation used on the unit.
Arranging meetings – booking rooms, refreshments, minute taking etc, and occasionally servicing meetings. Including all administrative duties with regard to recruitment.
Carries out secretarial duties above grade, including typing of correspondence for Unit manager and medics.
Liaises with wards and medical records with regard to obtaining relevant case notes.
Filing of all necessary documents (memos, letters, investigations etc) appropriately.
Responsibility for ordering all supplies and maintaining stationery, office supplies, Non-stock items e.g., furniture and electrical goods, and consumables for the wards. Also sources and orders appropriate medical supplies under the supervision of nursing staff.
Contacts relevant agencies and arranges calibration of medical devices
To actively contribute to the Trust’s commitment and policy surrounding anti-discriminatory practice.
To safeguard at all times confidentiality of information relating to patients and staff.