Academic Officer (Secondment Backfill)

About the role We have an exciting opportunity to join the Academic Office at Kellogg College as our Academic Officer (Secondment Backfill). You will interact with a wide range of people within and outside of the College. Within the College this will include regular contact with College Officers (principally the Senior Tutor and Dean), staff members in the College’s other offices (principally the Finance Office, Domestic Bursary, and the HR Department), and of course applicants and students from a diverse range of backgrounds. Outside the College you will have regular contact with many University Offices (including Student Fees and Funding, the Proctors’ Office, and Degree Conferrals), Departments/Faculties, Divisions, and other Colleges. You will be responsible for assisting the Assistant Academic Administrator (Student Progression and Support) with the termly College Advisor allocation exercise, assisting with the delivery of each ceremony, co-ordinating related activities within the Academic Office, communicating with attendees, arranging Deans of Degree, training student helpers, and liaising with the College’s Facilities, Hospitality and Events, and Finance Offices, Academic Departments/Faculties, and Degree Conferrals Office and external suppliers to ensure the smooth and efficient running of each event and transitioning applicants to on-course status, ensuring induction, enrolment and matriculation are completed accurately and on time. You will be joining the University of Oxford’s most international college, with a unique mix of students: it is the University’s leading college for students reading for degrees on a part-time basis and has a strong and vibrant body of full-time students. The College’s wider academic community includes members drawn from across the full range of academic disciplines in the University. About you You will have experience of handling sensitive or personal information appropriately, and in line with GDPR and appropriate legislation, competent in the use of MS Excel and MS Word, including an understanding of mail merge functions, with an aptitude to learn new systems and approaches and a high level of accuracy and attention to detail regarding inputting data and numbers. You will possess demonstrable good interpersonal and communication skills, with a friendly, professional attitude, comfortable working with a diverse range of people.  You will have the proven ability to interpret, apply and clearly communicate regulations and procedures both verbally and in writing. Application Process If you would like to discuss this role, please contact Human Resources on vacancies@kellogg.ox.ac.uk. You will be required to upload a supporting statement, setting out how you meet the selection criteria, curriculum vitae and the names and contact details of two referees as part of your online application. Only applications received before noon 23rd February 2024 can be considered. Interviews will be held week commencing 4th March 2024.   Committed to equality and valuing diversity