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SalaryJob Description
Seatronics, part of Acteon Group, supplies specialist subsea solutions pursuing excellence both in engineering capability and customer support. Our continually developing expertise allows us to provide full service capability on demand encompassing rental, sales, service and repair, calibration, personnel and asset management.
Seatronics are currently looking to source an Accounts Assistant, the role is to support the UK Financial Controller in a variety of tasks within the Finance Department being primarily responsible for recording bank transactions, processing expenses and effective debt management in line with Seatronics finance procedures. This position is based in Westhill, Aberdeen with an option of flexible hybrid working and we would welcome interest from both full time and part time applicants.
Duties & Responsibilities
- Post bank transactions daily on Navision, including receipts and individual payments, Direct Debits and BACS
- Prepare weekly cashflow file and associated back up
- Prepare monthly bank reconciliation for both GBP and foreign currency accounts
- Collate, check, and prepare weekly debtors reports for the Seatronics Group
- Conduct credit investigations of existing and new customers and establish credit limits in discussion with operations management
- Gain approval for credit extension within established guidelines
- Monitor collections and contact delinquent customers to resolve issues within established guidelines
- Recommend action on delinquent accounts
- Maintain the Sales Ledger within Navision
- Report overdue debts weekly to senior management
- Liaise with operations, clients, and legal agents regarding cases/queries to be resolved, as well as confirming payment dates
- Run and distribute monthly debtor analysis reports.
- Organise and participate in regular debtor review calls for all Seatronics bases together with the Head of Finance
- Ensure good system housekeeping in relation to managing accounts mailbox, closing inactive customer accounts, file maintenance, archiving etc.
- Provide cover for accounts payable function including maintaining supplier accounts, processing payments and processing expense claims and credit card expenses
- Ad hoc tasks as requested by management
Requirements
- Minimum of one year of experience in credit control is preferable
- Experience of effectively organising and prioritising workload to meet deadlines
- Experience of using Word, Excel, Teams, and Outlook in the workplace to carry out various tasks
- Experience of working effectively without close supervision
- Excellent organisational and administrative skills
- Attention to detail with good customer service skills
- Strong communicator
- Knowledge of computer-based finance applications
- Ability to work to tight deadlines on multiple issues and remain calm under pressure
- Demonstrate a willingness to be flexible, versatile and/or tolerant in a changing work environment while maintaining effectiveness and efficiency
- Ability to establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organisation
- Ability to positively influence others to achieve results that are in the best interest of the organisation
- Ability to assess situations to determine the importance, urgency, and risks, and make clear decisions which are timely and in the best interests of the organisation
- Conscientious and helpful
- Willingness to learn and participate/provide in-house processes
Job Snapshot
- Location:
Aberdeen - Job Type:Finance
- Date Posted:3/21/2024
