Accounts Payable Assistant - 4 Days In Office, 1 Day Wfh

Accounts Payable AssistantLondon, UK GBP28,000 - GBP32,000pa (depending on experience) 4 DAYS IN the office, 1-day WFH Permanent & Full time

The Accounts Payable Assistant will assume a hands-on role with responsibility for the day-to-day of the purchase ledger and support the Billing manager in key Accounts Receivable monthly and ad hoc tasks. There will be additional support to the US Finance Manager preparing monthly balance sheet reconciliations to ensure a robust balance sheet.

Key Responsibilities

• Processing supplier invoices
• Preparing payable reports
• Management of the US employee AMEX cards - ensure information is uploaded to an expense app, ensuring timely submission of employee expense detail and the upload to our finance system
• Reviewing and allocating project expenses to Client accounts
• Dealing with the financial administration and required reports, both internally and to external agencies, as required
• Producing and maintaining databases
• Complete understanding of supplier Statement of Account reconciliations
• Dealing with vendor queries via telephone and email
• Complete understanding of the full Accounts Payable process
• Assistance and dealing with Internal colleagues to resolve invoice queries
• Processing of credit notes
• Support Billing Manager with high volume distribution of fee and expense recharge invoices
• Pulling together expense receipt/backup information to be sent with the Expense recharge invoices for specific clients
• Monthly updating of specific balance sheet reconciliations to review with the US Finance Manager and Financial Director
• Updating monthly reporting for Aged debt and Expendable recharges
• Supporting the Accountants with queries during the annual financial audits and all necessary regulatory reporting to external bodies

Requirements

• Basic accounting knowledge required
• Accounting qualifications preferable: AAT part qualified and/or studying towards CIMA or ACCA qualification
• Sage 50 software experience is ideal but not essential
• Must have a strong working knowledge of Excel (vlookup, sumifs, index/match, pivot tables, Excel tables)
• Strong attention to detail and high numeracy skills
• Well organised and capable of multi-tasking with attention to detail and managing this well under pressure
• Self-motivated, taking personal ownership over all accountabilities
• Ambitious with a desire to succeed
• An excellent team player but also able to work successfully as an individual

In our company values we aim for equity at all stages of the recruitment process, please let us know if we can do anything to make the process more accessible to you.