Accounts Payable Assistant

Job Title: Accounts Payable Assistant Part time

Hours:17.5 hours per week Monday to Friday ideally 10am to 1.30pm

Salary: £25000 to £27500 pro rata

Reports to: Accounts Payable & School Fees Manager

Location: Head Office, Cobham on site (parking is available; driving is desirable due to location being hard to reach via public transport)

Do you have an interest in joining an organisation that provides a distinctive educational journey?
A Surrey-based educational institution is seeking a part-time Accounts Payable Assistant to join their dynamic team.

As Accounts Payable Assistant, the main purpose of your role will be:

• Accurately process supplier invoices and credit notes to facilitate timely payments within specified terms.
• Monitor and manage purchase orders, ensuring adherence to policy for timely goods receipt.
• Conduct weekly payment runs.

Accounts payable Assistant role responsibilities will include:

• Timely processing of Accounts Payable transactions to maintain accurate and up-to-date ledgers.
• Address queries from suppliers and colleagues via phone, email, or in-person, adopting a helpful and proactive approach.
• Ensure compliance with purchasing policy by overseeing the proper raising of purchase orders and goods receipt procedures by the purchasing departments.
• Match and process invoices on the purchase ledger.
• Administer the weekly payment run, obtaining authorisation for both GBP and foreign payments when necessary.
• Reconcile supplier statements and verify new suppliers.
• Accounts payable skills and experience will include:
• Outstanding customer service and cultural awareness abilities
• A high level of accuracy and meticulous attention to detail.
• Proficient in IT skills, with knowledge of Microsoft Office packages
• Competent and experienced with spreadsheets.
• Prior experience with P2P & CRM systems is an advantage.

Accounts Payable Assistant Benefits Will Include:

• 25 days holiday per year (plus period between Christmas and New Year on a discretionary and annually agreed basis)
• Private Medical Insurance (optional)
• Medical Scheme which covers part dental and opticians. (optional)
• Pension scheme whereby ACS match a contribution of up to 5% of basic salary.
• Employee Assistance
• Life Assurance of £100,000
• Professional Development
• cycle-to-work scheme.
• Access to Sports centre and gym
• On site parking

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.