Administration Assistant (Junior School)

Coppice Academy (Primary School)

Salary: Actual salary £7,902 to £8,167 based on full time salary of £22,797 to £23,500

Hours of Work: Part-time, 15 hours per week, 39 weeks per year

Working pattern: Five mornings per week: 8:15am - 11:15am

We are looking for an enthusiastic and highly motivated front of house receptionist to join our friendly office team. The successful applicant will be based at reception and will act as a first point of contact for all visitors to the school.

The successful candidate will be an excellent communicator and team player, be confident, assertive and patient.

Under the general direction of the Associate Headteacher, Trust Business Manager and Office Manager, the post-holder has the following main duties and responsibilities. This is not intended to be a complete and exhaustive list of all duties and responsibilities attached to the post. It is a description of the role and nature of the job.

Overall Responsibility

To provide a polite, prompt and efficient front of house service to all visitors to the school and to the school community in general, staff and pupils.

Key Responsibilities:

• The Receptionist is primarily responsible for coordinating the Academy Reception and is the first point of contact for the Academy community. This includes providing telephone reception and front of house public relations such as responding to enquiries from the community, parents, signing in visitors and special guests and ensuring that staff are aware when an appointment has arrived.
• In addition, the receptionist is responsible for dealing with enquiries from pupils in the event of sickness or general enquiries.
• The Receptionist is responsible for the reception and waiting areas and is to ensure that they are maintained to a high standard throughout each day. Ensure deliveries made to the office are dealt with efficiently.
• To act as a first point of contact for visitors to the school.
• To ensure that safeguarding requirements for visitors are met with reference to the school Single Central Record (SCR).
• To answer all incoming phone calls in a polite and efficient manner and transfer to the appropriate member of staff or take messages as required.
• To monitor and maintain attendance records. To liaise with the Family Support Officer and Office Manager with regards to any pupils who are unwell and make phone calls home to parents as required.
• To assist with the administration of new starters and leavers.
• To be responsible for the collation of school lunch orders and provide these to the kitchen in a timely manner.
• To provide administrative support to the School Office team; knowledge of Word and Excel are essential and knowledge of SIMS, ParentPay and ClassDojo are desirable.

Job Types: Part-time, Permanent

Pay: £22,737.00-£23,500.00 per year

Expected hours: 15 per week

Benefits:

• Company pension
• Cycle to work scheme
• Enhanced maternity leave
• Free flu jabs
• Free parking
• On-site parking
• Sick pay

Education:

• GCSE or equivalent (preferred)

Work Location: In person

Application deadline: 26/04/2024
Expected start date: 03/06/2024