Administration Assistant

About us

My Homecare was established in 2016 and provides care for the elderly across Dundee and Perth & Kinross areas. We have a grading 5 by the Care Inspectorate (very good).

Administrator

We require an Administration Assistant who, in the main will be the initial point of contact for the senior and executive members of staff for admin and call monitoring support.

Duties:

· Organisation of the office files (online and filing cabinets), delegating duties where appropriate.

· Checking of internal databases being populated by Admin/Call Monitors and ensuring that all areas of the Sharepoint are updated.

· To proactively learn and understand the nature of the business and in particular how the administration role impacts upon the Care Inspectorate Care Standards and the SSSC Codes of Practice, and to implement processes and procedures that adhere to these obligations.

· To undertake any reasonable work request from the management team.

· monitoring and inputting data into the main ‘STATS’ spreadsheet which records all training that has been undertaken and due for all carers

· deputising for Call Monitors when required

· keep the office clean and tidy on a daily basis by ensuring that any dishes are done and bins emptied

· putting away PPE into the cupboard and filling up the PPE box daily on exit from the office on a daily basis

· reception duties as a back up or deputise when required

· assistance with onboarding of staff and clients

· any other office duties as required

SKILLS:

- Proficient in using Microsoft Suite (Excel, Word,)
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent attention to detail and accuracy in all work performed
- Ability to handle sensitive information with confidentiality and discretion
- Strong written and verbal communication skills
- Ability to work independently as well as part of a team
- Previous experience working in a care setting preferred

If you are a highly organised individual with excellent administrative skills and a passion for providing exceptional customer support, we would love to hear from you. Apply now to join our team as an Administration Assistant.

Job Type: Full-time

Pay: £12.50 per hour

Benefits:

• Company pension
• Private dental insurance
• Private medical insurance

Schedule:

• Monday to Friday

Supplemental pay types:

• Performance bonus

Ability to commute/relocate:

• Dundee, DD4 8XD: reliably commute or plan to relocate before starting work (required)

Education:

• A-Level or equivalent (preferred)

Experience:

• Administrative experience: 1 year (preferred)
• Administrative: 1 year (preferred)

Language:

• English (required)

Licence/Certification:

• Driving Licence (preferred)

Work Location: In person