Administrative Assistant

An exciting opportunity has arisen to work with a client that operate in the medical sciences space. This role is permanent and full time (40hrs per week), working 5 days a week from their offices in London.

PURPOSE
To assist the Operations and HR Manager in the general day to day running of the business and operations to ensure organisations activities run smoothly and efficiently.

ROLES & RESPONSIBILITIES

• Reporting to the Operations and HR Manager you will be responsible for providing general administrative support.
• Act as primary point of contact for internal and external enquiries, including telephone/ e-mail and others.
• Provide general support and assistance to staff, visitors, contractors arrange security passes and parking.
• Manage all administration including processes and filing/electronic where necessary.
• Manage all purchasing and raise Purchase orders. Credit card receipts reconciliation.
• Coordinate with building reception and goods in team as necessary including courier. Build good relations with the building management team.
• Ordering and receiving of office equipment, stationery and supplies including business cards.
• Monitor cleaning, waste disposal services and recycling.
• Provide ad hoc administration and support around office as needed including IT issues (Checking AV equipment’s in meeting rooms is functional at all times).
• Assist in the onboarding process for new starters, bi monthly newsletters etc.
• Coordinating event planning, business meetings and recreational/social events, booking of business travels, meeting registration, catering etc.
• Keep inventory for assets register equipment’s, and stock register.

REQUIRED KNOWLEDGE, SKILLS & EXPERIENCE

• Degree or diploma in administration/apprenticeship in business administration or equivalent is preferred.
• Experience of performing a similar functional role in an organisation is essential.
• Strong interpersonal, customer service and communication skills.
• Trustworthiness and ability to work independently.
• Familiar with MS Office Packages.
• Problem solving and willing to take on responsibility.
• Ability to multi-task and prioritise.
• Have excellent written and oral communication skills.
• Have a "hands-on" attitude with a focus on completing tasks.
• Enthusiastic and willing to take on new responsibilities and learn new skills.
• "Can do" attitude is a must with friendly and professional personality.

BENEFITS

Competitive salary
25 days holiday
Private medical
Life cover
Cycle to work scheme
Pension