Pa/Team Assistant

PA/Team Assistant Salary: 35,000 - £38,000

Based in White City

Office Based Role

An establish property development company are looking for a PA/Team Assistant to join their office based in White City. You will be responsible for complete administrative support to the Construction Director and Build Team, in order to maximise the efficiency and productivity of this department.

Duties Included:

• Provide secretarial and administrative support to the Construction Director and team
• Prepare all necessary documentation for meetings, handling printing, photocopying, scanning, and binding
• Manage incoming calls and ensure effective office communication
• Coordinate team diaries and schedule internal and external meetings
• Track and process holiday and sick leave for team members
• Facilitate onboarding and offboarding processes for new starters and leavers
• Perform reception duties and welcome guests when required
• Create and distribute weekend works schedules
• Type and distribute weekly Health and Safety director site tour reports
• Maintain filing systems and archives, ensuring they are up to date
• Liaise with external consultants and contractors as needed
• Coordinate Health and Safety training schedules
• Foster collaboration with various departments across the company
• Arrange meeting refreshments for external guests when necessary
• Ensure high standards of office presentation are maintained
• Manage PPE orders and oversee stock levels
• Provide coverage during reception lunch breaks and holidays

Experience Required:

• Previous Team Assistant/Team PA experience
• Excellent communication skills, with strong ability to network and quickly build a rapport with team members who are not necessarily based in the office
• Methodical approach to workload, with excellent organisational skills
• Strong secretarial skills and good working knowledge of Microsoft Word, Outlook, PowerPoint and Excel
• Excellent time management skills, with good ability to prioritise and manage expectations effectively

Benefits:

• 25 days annual leave
• early Friday finish
• pension plan
• life assurance
• season ticket loan

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.