Administrative Assistant

Robust administration is the backbone of any organisation and within the Warwick Institute of Engagement (WIE) the role of Administrative Assistant is a key support function which enables the staff and students at Warwick to engage with the public and wider community.

Reporting to the Administrator, the role acts as the first point of contact for enquiries, it supports the effective administration of the Institute’s funds and grants schemes, as well as the WIE Fellowship and Learning Circles.

The role also supports engagement with our audience through effective administration of our CRM system, website updates, drafting of emails and newsletters and occasional social media posts.

The Administrative Assistant provides general secretarial and office support to enable the smooth running of the Institute as well as supporting the efficient processing of expenses and invoices to enable the effective financial management of the Institute.

For informal enquiries, please contact Josh Oakes via email: wie@warwick.ac.uk.

We will consider applications for employment on a part-time or other flexible working basis, even where a position is advertised as full-time, unless there are operational or other objective reasons why it is not possible to do so.

This role is ideal for you if you are organised, have a keen eye for detail, are enthusiastic about administration and enjoy working with people from a variety of backgrounds. We are looking for people who are ready bring their best and join a dedicated and friendly team.

By 2030, Warwick will be one of the world’s exceptional universities, helping to transform our region, country and world for the collective good. We do so by focusing on supporting our talented staff and students and giving them the freedom and best environments in which to flourish.
The Warwick Institute of Engagement is key to realising the University’s strategic goals for 2030 and beyond, and sits within the University’s Strategy Group, reporting to the University’s Registrar and the Vice-President for Engagement. WIE’s mission is both to improve how we involve the public, key influencers and decision makers in our pursuit of knowledge and understanding, and to make us all – staff and students – better at communicating the brilliant research we do. We do this by acting as a central hub for strategic discussion and co-ordination of the University’s engagement activities; building capacity and expertise amongst staff and students to communicate their work in the most compelling way possible; and creating the right opportunities for our staff and students to engage with regional, national and international groups.

www.warwick.ac.uk/wie

Born in the 60s with a mindset of boldness, imagination and collaboration, the University of Warwick is a world-leading research-intensive university with the highest academic and research standards. We’re one of the world’s top universities, ranked 67th in the world and 10th in the UK*, with 92% of our research assessed to be ‘world leading or internationally excellent’**.

You'll be joining a diverse, innovative and globally connected community committed to igniting real world progress. Here at Warwick, we offer you opportunities to follow your ambitions as long as you bring the energy and determination to succeed.

• QS World University Rankings 2024

** Research Excellence Framework 2021

To apply please complete your essential personal details and attach a CV and cover letter by 11.55pm on the closing date of 12 May 2024. Please ensure your CV includes your most recent employment experience along with any additional relevant experience and education history. Your cover letter should detail how you meet the essential and desirable criteria for this post.

To streamline our hiring process, we kindly request that all candidates submit their applications through our official website. This ensures that all applications are received in a uniform format and can be processed efficiently by our HR team.

The interviews will be held online on Thursday 23rd May 2024.

We will provide you with a great range of benefits, which include an attractive pension scheme, 26 days holiday plus Christmas closure, excellent learning and development opportunities, and savings on a wide range of products and services. We offer a generous maternity/paternity/adoption/parental leave policy, and onsite childcare facilities.

We are proud to say that we are a Living Wage employer.

Warwick is committed to building an organisation of mutual respect and dignity, promoting a welcoming, diverse, and inclusive working and learning environment. We recognise that everyone is different in a variety of visible and non-visible ways, and that those differences are to be recognised, respected, and valued. Where possible, we go beyond legislation to provide a place where everyone can thrive, supporting all staff to achieve their full potential. We aspire to remove economic, social, and cultural barriers that may otherwise prevent people from succeeding.

We therefore welcome and encourage applications from all communities regardless of culture, background, age, disability, sex/gender, gender identity or expression, ethnicity, religion/belief, or sexual or romantic orientation.

The University currently holds a Race Equality Charter Bronze Award, Athena Swan Sliver Award and a Disability Smart Bronze Award. The University of Warwick is also one of the six founder institutions of the EUTOPIA European University Alliance.

Disclosure & Barring Service (DBS)

The University of Warwick complies with the DBS Code of Practice and undertakes not to discriminate unfairly against anyone who makes a Disclosure relating to a conviction or other information revealed. More information is available on the University’s Vacancy pages and applicants may request a copy of the DBS Code of Practice.