Administrative Professional/Project Coordinator

Support Study Start-up Head and other Global Clinical Operation (GCO ) leaders by independently be responsible of managing complex administrative and organizational assignments. Responsible for the planning and execution specific project activities related to respective GCO function (such coordinating & collating functional information/ data report, change management support activities, financial reporting activities and functional tools management).
Hybrid contract ( 3 days per week form The WestWorks London office, 2 days from home)
Major Activities:
Deals with complex administrative tasks, and organizational assignments independently (such dealing with and replying to departmental leader correspondence, support leaders & departmental appointment, calendar management where agreed, deadline coordination for the department and database administration).
• Proficient in coordinating & managing and interpreting specific functional information and update requested by functional leaders (e.g. requesting, tracking, verifying, reconciling functional update and information)
• Independent administrative and organizational assignments including creation and follow up on preparing meetings & presentations, scheduling event planning.
• Proactively support preparation of team meeting, agenda, and follow-up on key action items.
• Support leader in specific S&O activities (such simple budget activities, timecard, org. chart.)
• Runs specific functional initiatives (such maintaining functional Social Media Tools (monitors needs to adapt content; independently drives agreement process with respective members and continuously updates/expands/improves these tools).
• Support hiring process of functional GCO associates, set-up interviews with candidates, support talent sessions, consolidate feedback and support on-boarding process of new hires
• Point of contact for cross GCO functional administrative activities. Supports the team and associates from outside the team on services that are specific to the department.
• Support functional communication and sharing platforms including co-ordination and management of communication and information sharing initiatives (including newsletter templates, regular updates etc.). Supports the team with setting up regular meetings, townhalls and face-to-face events. Deals with technical set-up of meetings.
• Coordinates SharePoint from set-up to maintenance of contents. Provide input to improvement of the existing documented process.
• When apply, serve as key contact for process and questions relating to Task Orders, PO’s and new vendor onboarding and responsible for the preparation and submission of General Service Agreements and Purchase Orders or act as back up activities.
• When apply, work with vendors and Req to Pay to resolve any payment or processing issues (including any required NVS supplies (phone, computer etc.)

Experience / Professional Requirements:
• 2+ years experience as Administrative Expert and other project coordination activities
• Well-organized, excellent time management with respect to priorities and self-management
• Strong prioritization skills
• Strong interpersonal skills and advanced team player with demonstrated ability to build collaborative relationships
• Ability to work in a global team environment, meet timelines and work independently
• Strong verbal and written communication and interpersonal skills
• Experience in creating PowerPoint presentations and very good knowledge of Excel
• Very good written and spoken English
Why Novartis? Our purpose is to reimagine medicine to improve and extend people’s lives and our vision is to become the most valued and trusted medicines company in the world. How can we achieve this? With our people. It is our associates that drive us each day to reach our ambitions. Be a part of this mission and join us! Learn more here: https://www.novartis.com/about/strategy/people-and-culture
You’ll receive: You can find everything you need to know about our benefits and rewards in the Novartis Life Handbook. https://www.novartis.com/careers/benefits-rewards
Commitment to Diversity and Inclusion: Novartis is committed to building an outstanding, inclusive work environment and diverse teams' representative of the patients and communities we serve.
Join our Novartis Network: If this role is not suitable to your experience or career goals but you wish to stay connected to hear more about Novartis and our career opportunities, join the Novartis Network here: https://talentnetwork.novartis.com/network