Administrator

As a result of the retirement of our existing Administrator, Herefordshire Rural Hub are seeking a friendly, approachable and proactive self-starter to join our team. This role has the opportunity to develop and expand its remit over time as our organization continues to grow. The role of Administrator is key to supporting our day to day operations with the ideal candidate contributing knowledge and experience to enable this to be undertaken effectively. This role enables delivery of the Hub’s projects and core functions, managing our CRM system, co-ordinating events, office management and administrative support to the team at Herefordshire Rural Hub.

Job title: Administrator

Location: Combination of office and remote working. Expected to work at Hub office at least once a week by mutual agreement.

Salary range: £22,500-£25,500 pro rata (depending on experience)

Contract: Fixed term contract to March 2025.

Hours of work: 15 hours / week

Travel: Mileage paid at HMRC rate (currently 45p per mile) for delivery of the role within the county or for designated tasks elsewhere in the UK.

Start date: As soon as possible.

Key Responsibilities

· Organise events and workshops, including scheduling venues, catering, liaising with speakers and/or delivery partners, payments and bookings

· Collate content and liaise with content providers for monthly newsletter

· Manage relationship with our Go-to-businesses and collate content for monthly features

· Efficiently compile bookings for events and workshops

· Manage CRM system ensuring accurate data entry & reporting

· Undertake administrative support to partnerships (e.g. Grassland Society, Meadows, Farm Herefordshire) including collating minutes for steering group meetings, management of customer databases, promotion of events.

· Working closely with our Managing Director and Finance Officer to support administration and compilation of grant claims.

· Office management including filing, maintaining office supplies and equipment inventory

· Handle sensitive and confidential information with integrity and professionalism

· Support the Hub team members in answering enquiries from farming and rural businesses

Knowledge, Experience and Capabilities

Essential

• Strong administration and computer skills, proficient in Word, Excel
• Good communicator with the ability to build relationships
• Self-starter that works proactively to complete tasks
• Detail focused with ability to multitask and prioritise tasks effectively
• Problem solver, using own initiative to overcome challenges
• Works effectively in a team and with delivery partners

Desirable

• Knowledge or experience of agricultural and/or rural businesses
• Experience with Xero accounting software

How to apply

Please submit your CV with a covering letter outlining your relevant skills and experience for the role to hub@herefordshireruralhub.co.uk

Job Types: Part-time, Fixed term contract
Contract length: 12 months

Expected hours: 15 per week

Benefits:

• Free parking
• On-site parking
• Work from home

Schedule:

• Flexitime

Application question(s):

• Are you located within one hour of Hereford city?
• Do you have working knowledge or lived experience of agricultural and/or rural businesses?

Experience:

• Administrative experience: 2 years (required)

Language:

• English (required)

Work Location: Hybrid remote in Hereford, HR4 9QJ

Application deadline: 29/03/2024
Expected start date: 02/04/2024