Assistant Office / Facilities Manager

Our client, a successful Hedge Fund Management company are currently looking for an experienced Assistant Office/Facilities Managerto join their team in Mayfair, London for a fixed 12 mth maternity contract cover starting beginning of February.

Job purpose of the Assistant Office/Facilities Manager:

We are looking for someone with several years experience with working in a Corporate environment, supporting with the management of an office space, working in a varied position, supporting the Facilities manager with Front of House, Reception, Administration support and Facilities. You will provide a high style customer service for this very hands on role, covering the Front of House Reception and supporting with general facilities and administration duties. This would suit a Facilities Coordinator, Building manager, Assistant Office/Facilities Manager.

Key responsibilities of the Assistant Office/Facilities Manager:

• Answering switchboard, directing calls, taking messages where necessary.
• Meeting and greeting clients or staff, from both external and internal resources.
• Management of our meeting room booking system within the client meeting suite and ownership of reservations of our internal meeting rooms and offices, on the trading floor for staff local and overseas.
• Setting up of relevant AV requirements for meetings.
• Hospitality arrangements for meetings. Replenishment/reset of meeting rooms and ad-hoc support with larger events. Booking cars/taxis for staff and guests.
• A team player in the Facilities department with ad-hoc and recurring duties.
• Support to UK staff to include travel booking, diary management across multiple time zones, printing documentation, and processing internal expense reports as required.
• Providing administrative support throughout the business on an ad-hoc basis to HR, Legal, Compliance and Investor Relations e.g. short term business visitor support, printing and binding of materials.
• Assisting the Social Committee with organisation of company Events.
• Handling of courier requests/bookings.
• Ordering of stationary and general office supplies including towels for the washroom area.
• Ensuring accounts are up to date with reception orders such as florists, newsagents etc. Processing of invoices through in-house corporate reporting system.

Who are we looking for -

• Must have a courteous and professional manner - able to deliver a high level of customer services, have the confidence & ability to communicate well at all levels.
• Previous Corporate Facilities/Office management, reception/front of house experience essential to work independently
• Excellent attention to detail. Proficient with Microsoft Office, i.e.: Word, Excel, PowerPoint, Outlook.
• Ability to use good judgment and discretion when handling confidential and sensitive information.
• Demonstrates a 'can-do' attitude.
• Experience of working in Investment/Private Equity/Asset Management Sector would be advantageous.

Hours & Salary for this Assistant Office/Facilities Manager:

• Office based - Monday to Friday 08.00 - 17.30
• Fixed 12mth maternity contract cover
• £32,000 - £37,000 + benefits per annum, depending on experience

Please apply here with your most up to date CV providing a covering letter with your salary expectation and notice period. For any further information please contact Jeanette on (phone number removed) or (url removed)