Aviation Logistics Coordinator

Job Title: Aviation Logistics Coordinator
Contract Length: 12 Months
Location: Aberdeen
As a member of our client's Operations Logistics team, the main purpose of this role is to manage and co-ordinate, in conjunction with various departments, the process of successful deployment of personnel offshore to support UKI upstream operations.
The role requires excellent communication skills, the ability to prioritise, work under pressure and work to tight deadlines.
The key focus of this role is to ensure the right people are in the right place at the right time, ensuring all personnel have the correct certification to travel offshore. This will include but not be limited to, personnel from the client and other vendor companies.
Located in the client's Aberdeen office, the Aviation Logistics Co-ordinator will act as an integral link between the client and the helicopter services provider.
Main Duties and Tasks
?? Maintain all passenger records with relevant certification such as medical and survival training and other specific requirements on the Vantage POB system.
?? Maintain and control all rotas and bookings (both outbound and inbound) for offshore
personnel through Kabal & Vantage POB system, liaising with all respective companies involved in current operations and internally with the planning team and with offshore supervision.
?? Daily liaising with the planning team and Offshore coordinator with regards to POB numbers ensuring that all scopes and shifts are up to date.
?? Co-ordinate daily flying program and liaise with helicopter service provider.
?? Act as focal point for any ad hoc requirements, providing justification and obtain the required approval.
?? Act as focal point during check in process. Liaise with service helicopter provider as required.
?? Assist with any emergency response aviation related activities and liaise with duty logistics
manager.
?? Ensure flying report accuracy, payload data and verification of contract codes.
?? Issue end of day figures, ensuring all offshore supervisors are aware of any upcoming issues.
?? Update Vantage with client specific requirements.
?? Liaise with the planning team to manage POB allocations.
?? Ensure all aviation KPI data is collated for reporting and performance analysis.
?? Ensure flexibility to accommodate the operational needs of the business.
?? On-Call , there is a requirement to work an on-call shift pattern which is a 1 in 3 rotation
?? There may be an operational requirement to work additional hours or shift to cover for
holidays and any ad-hoc activities
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