Bid Coordinator

Job Status: Temporary, until December 2024

Location: Surrey/Hybrid

Vacancy Reference: VR/05109

Role Description:

Bridge Recruitment are currently networking for a Bid Coordinator to join the Team of one of our clients, a newly-merged Soft facilities company delivering high quality solutions for cleaning, grounds maintenance and support services. As Bid Coordinator, you will be responsible for preparing and submitting proposals and bids, ensuring all submissions are accurate clear and complete. The ideal Bid Coordinator will have proven experience in a similar role or environment and will have excellent communication, organisation and proofreading skills to support them in this role. This is a temporary role, until December 2024.

Responsibilities:

• Coordinate the preparation and submission of proposals and bids to ensure they meet client specifications and deadlines, involving gathering all necessary information and documents

• Introduction and implementation of all necessary document version control procedures and processes

• Liaise with various departments (e.g., sales, project management, finance) to gather accurate information for bid preparation

• Analyse tender documents to understand client requirements and ensure compliance in all aspects of the bid

• Facilitate bid strategy meetings to outline timelines, assign tasks, and set deadlines for team members involved in the bid process

• Edit and proofread bid documents for accuracy, completeness and clarity, ensuring they are of high quality and free of errors

• Manage the bid submission process through the appropriate channels, ensuring all electronic and hard copy submissions are formatted correctly, complete, and delivered on time

• Conduct post-bid reviews and feedback sessions with team members to identify areas for improvement and lessons learned for future bids

• Production and delivery of compliant, professionally produced proposals within customer defined timeframes

• Coordinate proposal input from a variety of stakeholders, typically involving contributions from sales, solutioning, marketing, product teams, finance, commercial, legal and project delivery

• Ensure proposal documents follow corporate branding guidelines, standard formatting and quality standards

• Maintain, make available and backup master document sets

Requirements:

• Advanced level MS Office skills (particularly MS Word)

• Professional understanding of document templates, macros and styles

• APMP Apprenticeship or Foundation (Practitioner or Professional level desirable)

• Excellent time management skills and ability to multi-task and prioritise work

• Attention to detail and problem solving skills

• Excellent written and verbal communication skills

• Strong organisational and planning skills in a fast-paced environment

• Proven ability in planning, producing and delivering compliant proposal documents within a complex business environment

• The Bid Coordinator will be experienced in attending proposal kick-off meetings, participating in storyboarding sessions, attending review meetings / final document review, managing document governance / sign off, document production (electronic and hard copy), and delivery of the completed proposal

• Proposal Writing

• Project Scheduling

• Cost Estimation

• Compliance Management

• Stakeholder Engagement