Junior Bid Coordinator – At Least 4 Weeks

Junior Bid Coordinator – at least 4 weeks

My client is a multinational consultancy specialising in consultancy and project management services to the construction industry. They are a Sunday Times top 100 employer. This is a key role in delivering internal and external customer service excellence for the London office, and ensuring the company ethos and culture is maintained. The role is an integral part of the London office in ensuring the office runs smoothly by providing a first-class service. 

This exciting role forms part of our UK bids team, which sits within the national Sales and Marketing team. The purpose of this role is to support in the delivery of market-leading bids in line with the firm’s bid strategy and over-arching firm strategy.  It is a varied and interest role in a fun and engaging team which offers an opportunity to learn about and work across all aspects of national and global bidding.

Key Responsibilities:

This role will manage and contribute to activity across the bid lifecycle – including early positioning, bid responses, bid templates and presentation materials, including:

• Support with opportunity identification and distribution
• Registration and maintenance of accounts for online bid portals
• Management of bid accreditations
• Monitoring incoming bid information and communications, distributing to team members and internal stakeholders
• Support with the management of the B.I.D Library including liaison with subject matter experts to ensure content remains relevant and up-to-date, from CVs to case studies
• Support with the production of bids across different sectors, services, regions and across teams
• Coordinator support to the Bid Managers throughout the bid lifecycle including:
• Downloading tender documents
• Supporting the end-to-end production and delivery of some bids 
• Arranging bid kick-off meetings and regular progress and review meetings
• Assisting with preparation of kick-off documents
• Coordinating and completing Selection Questionnaires (SQ) and Requests for Information (RFI)
• Disseminating and communicating client tender clarifications
• Populating bid templates
• Supporting the production of presentation materials
• Sourcing imagery to create visually impactful bids and storing these in the B.I.D Library
• Support with recording and sharing lessons learnt and best practice

Person specification and key skills requirements:

• Success in this position will require a dynamic individual with high energy and motivation
• A self-starter with a can-do attitude, with a thirst for knowledge and learning 
• Teamwork, project management skills and the ability to manage multiple tasks simultaneously is essential
• A collaborative working style and an ability to operate within in a fast-paced environment
• Experience in the construction industry would be a distinct advantage
• MS skills – Word, PowerPoint are critical
• InDesign skills would be a distinct advantage
• Attention to detail essential with excellent writing skills
• Flexibility and open to changing priorities

Hours of work: 8.30am – 5.30pm

Despite our best efforts it is not always possible to respond to every application individually due to the high volume of responses we receive on each vacancy

Only candidates who are short listed will be contacted for this particular role and if you have not heard from us within 7 days please assume that you have not be successful. However, we will keep your details on our database, and will contact you when other suitable positions come in.