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SalaryBJKCL ROLE OVERVIEW
JOB TITLE: Assistant, Finance & Administration
DEPARTMENT: Finance & Administration
REPORTING TO: Senior Manager, Finance & Administration
LOCATION: Roehampton, South West London
Billie Jean King Cup Limited is a partnership between the International Tennis Federation and TWG Global created
to deliver transformative investment and innovation to the Billie Jean King Cup, the women’s World Cup of
Tennis. Bringing together expertise and experience from the tennis, business, and entertainment industries, our
core mission is to grow and leverage the world’s most popular annual team competition for women as a platform
for positive change.
The Billie Jean King Cup by Gainbridge is the women’s World Cup of Tennis. Previously known as the Fed Cup, it is
the largest annual international team competition in women’s sport, with a record 135 nations competing in
2023. Champions Canada took home an unprecedented $2.4m for their triumph at the 2023 Finals in Seville.
Overview of Department:
It is the role of BJKCL to market and commercialise the Billie Jean King Cup and to work with the ITF’s Major Events
department and the ITF’s member National Associations (NAs) to ensure that we deliver world-class events that are seen
as essential to players, nations and media.
The Finance & Administration department works to support BJKCL with all finance and administration needs. The
department is responsible for the efficient and accurate processing, recording and reporting of all financial transactions
related to BJKCL. We are also responsible for ensuring that all financial transactions are completed in line with BJKCL
policies and procedures. This role has a high level of contact with other departments within BJKCL and the ITF.
The Role:
This role will be responsible for supporting the Senior Manager in all areas of the department including the creation of
budgets, processing of invoices received by the business, making domestic and international payments in multiple
currencies, dealing with payment queries or issues with the bank, managing the expenses system, performing
reconciliations and liaising closely with the ITF’s Finance department.
You will be a positive team player with a hardworking attitude and a drive to deliver to the highest standard. You will
embrace a hands-on approach and demonstrate confidence in order to work with a number of senior staff within an
international environment.
Responsibilities:
General Duties:
o Deal promptly with ad hoc queries from other departments
o Pro-actively identify any opportunities for improvements in current processes/procedures
o Work on specific projects as and when assigned
Invoice Processing
o Process invoices for approval and payment efficiently and accurately, and within correct VAT
framework.
o Uploading invoices on to Finance System, currently Great Plains (GP) (c.5-25 per week).
International Payments
o Generating weekly payment runs in three currencies.
o Ensure international payments are processed promptly and with a high degree of accuracy.
o Post international payments to the ledger.
Expenses & Credit Card management
o Ensure all types of expenses, including staff expenses, Credit Card statements and cash advances are
processed efficiently and accurately.
o Ensure all expense claims and Credit Card statements are correctly authorized.
o Produce monthly expenses statement for review.
o Prepare journal for loading to ledger.
o Update and manage all expense form requirements - staff, development and officials.
Cash receipts
o Identify and process all cash receipts including notifying relevant departments.
o Work with other departments to identify what cash receipts relate to, where necessary.
Supplier statements and maintenance
o Maintain list of suppliers
o Perform and review supplier statements and reconciliations
Sales and Customer maintenance
o Issue sales invoices to customers (c. 1-3 per week).
o Produce weekly aged debtor listing.
Reconciliations
o Perform bank reconciliations on bank accounts on a timely basis following the month end
o Perform supplier statement reconciliations for key suppliers regularly
Administration and Office Management
o Support BJKCL staff with booking travel requests
o Support Senior Manager on HR matters
o Maintaining adequate provision of stationery and office equipment.
o Ensure all documents are efficiently filed and managed so that documents can be easily retrieved.
Skills required:
- Excellent attention to detail/accuracy
- Confident dealing with multiple currencies
- Experience of financial systems
- Experienced in dealing with bank transfers, preferably international
- Intermediate Microsoft Excel
- Good communication skills
- Well organised
- Enthusiastic and motivate with a flexible and can-do attitude
What we offer:
- Excellent salary plus discretionary bonus scheme (subject to conditions)
- 25 days holiday per annum plus bank holidays
- Private Healthcare
- Group personal pension scheme, Life Assurance
- Free parking on site
- Working hours: based on 35 hours per week with core hours of 10am-4pm Monday to Friday – flexible
Application process
Please send a Cover Letter and CV to jobs@BJKCupLtd.com and include ‘Assistant, F&A’ in the email’s subject line.
A DBS check may be required for the successful applicant.
BJKCL and ITF processes your applicant data in accordance with the Privacy Notice – Recruitment which can be found on
the ITF’s website.
Due to the high volume of applications we receive, we are unable to respond individually to candidates, therefore only
successful candidates will be contacted for an interview. Please note that interviews may be conducted via video call.
Equality, diversity & inclusion (EDI) is a fundamental priority for the ITF. Our philosophy focusses on embedding inclusive
behaviours and processes across every element of our business practices.
