Business Administrator

Business Administrator

• London
• Permanent
• Full time with flexible working and core hours

About this opportunity

Gleeds is a leading global property and construction consultancy. Independent since 1885, we are proud to deliver award-winning projects around the world. We are a gold standard investor in people employer, with our people at the heart of everything we do.

Climate change and Sustainability is at the top of our agenda, we have been established within the energy sector for the past 40 years and have achieved significant growth in the past years as we contribute to a sector that will have trillions of pounds of investment over the next decade. Our teams are at the forefront of the change, managing life changing projects in Solar, Hydrogen, Nuclear, Renewables and Defence, and we want you to be part of that too.

Gleeds Energy has an exciting new opportunity for a Business Administrator to work in a demanding and rewarding environment within our Energy team in London. You will play a key role in supporting our energy business, in particular by interfacing with the Gleeds Head Office Finance Department (which is in Bristol) and our wider business support team in Warrington. The role covers account management activities including cost administration, invoice preparation and being the regular first point of contact with major clients.

Your day to day will include

• Collation of resource timesheets and management of various time booking trackers in accordance with each project worked on.
• Project Spends monitoring and invoice preparation on a monthly basis.
• Internal fee forecasting for all project work.
• Expenses validation against contract terms.
• Regular contact and communication across both our Client base and the Gleeds Energy team.
• Meeting regular month-end deadlines in the form of internal and external invoicing / external client reports and trackers.
• Credit Control management.
• Monthly internal overtime reporting.
• Opening new project numbers, as and when required, ensuring all of the required Contracts/ Purchase Orders/paperwork etc are in place in preparation for billing.
• The role may also involve the preparation of monthly reports including social value, purchase order analysis, payment timescale compliance and safety statistics.

There is also the real potential for the right person to expand this role beyond the responsibilities detailed above.

What we are looking for in our Business Administrator:

• Experience of all MS Office packages with particular emphasis on strong Excel skills.
• Being able to demonstrate experience liaising with accounts/ finance teams would be ideal but is not a pre-requisite.
• Attention to detail is very important because of the need for accuracy in financial information submitted to clients and the finance department.
• Experience of working within a team as well as the ability work on your own initiative.
• Excellent communication skills are a “must” as you will be dealing with a range of staff across the Gleeds organisation, and clients, on a regular basis.

Qualifications:

You should have GCSEs in Maths and English.

A levels or HNC in Business studies or a Business related course would be an advantage but is not a pre-requisite

What we can offer you

• Clear opportunities to develop and grow your career through training and further qualifications
• Fantastic networking opportunities to grow your personal brand and expand your understanding of the industry
• Generous holiday allowance plus the option to purchase additional days through the holiday purchase scheme.
• Highly competitive salary and the opportunity to increase this through continuous reviews
• Employee Assistance Programme to ensure your health and personal well-being comes first
• Our global travel scholarship programme gives you the unique opportunity to gain global experience
• Flexible working arrangements to ensure you have a healthy work-life balance
• Volunteering opportunities to engage with your local community or charitable organisations
• Unparalleled support from central teams and a company that is recognised as Great Place to Work

Be part of the extraordinary

Every day at Gleeds, we influence the way people around the world live, work and travel. Delivering on the world’s most iconic projects for globally renowned clients, our teams solve complex problems that shape the future of the built environment.

One of the qualities we value in people, is the ability to think creatively about the solutions we offer to clients. With 71 offices spanning the Americas, Europe, MENA and Asia Pacific our ability to innovate and improve is a product of the varied backgrounds and experience of our people. We welcome new perspectives and ideas.

Above all, we believe that quality relationships sit at the heart of good business. We strive to be the people that seek to understand and bring people together. Wherever we are in the world, our aspiration is to leave a positive legacy for people and local communities, whilst living and breathing our three core values:

• We’re committed to our clients and our people
• We’re creative and realistic
• We combine professionalism with personality

We are an equal opportunities employer and welcome applications regardless of age, disability, marital status, race, religion or belief, sexual orientation, transgender status, or gender.

We recognise the importance of work/life balance and agree flexible working arrangements to suit each individual.

Gleeds is a Great Place to Work certified employer.