Business Administrator

Job Title:Business Administrator

Location: Banbury

Position Type: Full-time

About Us: Our client leads a dynamic and expanding company committed to excellence in the architectural sphere. We are actively seeking an experienced and exceptionally organized Business Administrator to join our team, playing a pivotal role in overseeing the administrative and financial functions of our organization.

Responsibilities:

Administration and Finance Oversight:

• Supervise day-to-day operations of the admin and finance functions, ensuring adherence to company policies and optimizing efficiency.

Administrative Staff Supervision:

• Provide direct oversight and guidance to administrative staff, ensuring seamless departmental operations.

Financial Management:

• Process, verify, and authorize all purchase ledger invoices, efficiently managing business orders.

Recruitment Coordination:

• Manage all aspects of recruitment, from interviews and training to progression and overseeing departures.

Employee Welfare:

• Actively engage in employee welfare matters, providing support to a workforce of over 90 employees.

HR Responsibilities:

• Address HR matters, including sickness, absence, return-to-work processes, and handling grievances.

Process Improvement:

• Lead the implementation of new processes and systems, including a new payroll/HR system and a time & attendance system.

Departmental Collaboration:

• Participate in daily heads of department meetings, ensuring effective communication and collaboration.

Training Management:

• Oversee the coordination of training for all staff, ensuring continuous professional development.

Financial Reporting:

• Generate, review, and validate reports for directors, covering billing, purchase ledger, and payroll.

Resident Funds Management:

• Maintain and reconcile all resident funds and petty cash.

Admission Paperwork:

• Prepare, review, and validate all new resident admission paperwork, including contracts, terms & conditions, deposit payments, and direct debits.

Holiday Management:

• Manage all holiday requests and reconciliation for employees.

Payroll Administration:

• Handle all aspects of payroll for employees, including daily timesheet entry, logging sickness, processing annual leave, addressing timesheet or payroll queries, managing starters, leavers, and other related payroll tasks.

Qualifications:

• Proven experience in office management and administration.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Knowledge of HR practices and payroll administration.
• Proficient in relevant software applications.