Buying Admin Assistant

Big things are happening at Topps Group. As Britain’s largest specialist tile retailer, selling only the very best quality on-trend products, £1 of every £3 spent in the UK domestic tile market is spent with us. We’ve got 300 stores and have just hit record sales. And we’re as big on career opportunities as we are on outstanding service and great value. After all, it’s brilliant, friendly, knowledgeable people that make us special. Right now we’re on a journey of exciting growth, as we build on seven consecutive years of success – there’s never been a better time to join the Topps family.

The Role -

An exciting opportunity has arisen for a Buying Admin Assistant to join our wider Buying Department. They will provide critical information to the business through their reporting and be a crucial interface between our Buying Department and stores.

A collaborative team worker, you’ll be working closely with colleagues across the business, responsible for creating and updating cross functional reports across both the retail and commercial sides of the business. With this in mind, we will expect you to have the ability to influence and drive results through teamwork and passion.

This role may suit a recent graduate with an interest in retail or someone with previous product/Buying Admin experience within a retail buying team.

Responsibilities -

Reporting Functions 

• Create and maintain periodic sales and stock reports as well as purchase analysis
• Daily reporting for the Buying Department and Inventory Manager (Margin, purchase, sales and inventory reports)
• Ensure the accurate and timely completion of tasks

Database Duties 

• Maintain and update the database with new products and prices etc.
• Update promotional pricing
• Set up, plan and co-ordinate all new product launches

Buying and Technical Support 

• Liaise with suppliers for product information
• Promotions support
• Log and track Trading Agreements and rebate information
• Stock and sales reporting

Store / Customer Support 

• Provide product related support and advice to stores and internal departments
• Manage and process our email inbox – co-ordinating multiple responses from internal teams
• Prepare and co-ordinate internal communications to stores

The Person

• Proven track record in reporting, Microsoft Word & Excel skills to an intermediate standard is essential
• Database experience
• Strong attention to detail, numerate and analytical
• A proven ability to develop strong working relationships across the business and with suppliers
• A confident communicator with strong interpersonal skills
• Excellent planning and organization and skills, ability to prioritise
• Strong verbal and written communication skills
• Effective time management skills
• The ability to work as a part of a team and on own initiative
• Can do attitude

In a culture where hard work is recognised and great results are rewarded, you can look forward to a company bonus that will give you a share of our success - up to 20% of your base salary. Then there’s a generous staff discount, a Share Save scheme, pension and life assurance, a holiday allowance that increases with length of service and a wide range of other benefits. Plus flexible working, free on-site parking, generous discounts on products and services and more. A lot more. We’re committed to promoting talent from within too, which means you’ll be well-supported to build a rewarding career with an individual development plan and lots of training on offer.