Address Overview:
The Scottish Public Pensions Agency (SPPA) is an Agency of the Scottish Government. Our principal role is to administer the pensions for employees in the National Health Service, Teachers’, Police and Fire-fighters’ pension schemes in Scotland. The Agency administers these public service pension schemes on behalf of Scottish Ministers with an annual pension spend to over 200,000 pensioners of more than £2.5 billion.
Scottish Public Pensions Agency home page | SPPA
The Corporate Governance Team is responsible for the development and deliverables of the Corporate Governance arrangements for SPPA.
The team supports overall Corporate Governance which includes the operation of the Management Advisory Board, Audit and Risk Committee, People Committee and the Pension Boards.
You will work as part of a small team, supporting SPPA board structures and governance. You will work closely with the Corporate Governance Manager to support the maintenance of Agency governance activities and ensure that SPPA follows required regulations and delivers the expectations of The Pension Regulator, The Pension Ombudsman, Scottish Government and Audit Scotland. Responsibilities:
Competencies
Self-Awareness
How To Apply
For further information on this vacancy please download and review the “Person Specification” which you will find below.
To apply, you must fully complete and submit an online application via this website before the closing date using evidence based examples to demonstrate your knowledge/skills (300 words). Remember, your answers should be clear, concise and reflect what actions you undertook. You may want to use the STAR(R) approach to respond to each criterion.
To learn more about this opportunity, please contact Clare Moffat - clare.moffat@gov.scot or Marnie Davis Wood - marnie.daviswood@gov.scot.
The Scottish Government is a diverse and inclusive workplace and we want to help you demonstrate your full potential whatever type of assessment is used. If you require any adjustments to our recruitment process, please let us know via ScottishGovernmentrecruitment@gov.scot
As part of any recruitment process, Scottish Government and associated public bodies collects and processes personal data relating to job applicants and applicants for public appointments.
Personal information you provide in the recruitment process will be made available to Scottish Government and our additional data processors.
Are you interested in a dynamic and varied role supporting a team at the centre of a Scottish Government Agency?
About us
The Scottish Public Pensions Agency (SPPA) is an Agency of the Scottish Government. Our principal role is to administer the pensions for employees in the National Health Service, Teachers’, Police and Fire-fighters’ pension schemes in Scotland. The Agency administers these public service pension schemes on behalf of Scottish Ministers with an annual pension spend to over 200,000 pensioners of more than £2.5 billion.
Scottish Public Pensions Agency home page | SPPA
The Corporate Governance Team is responsible for the development and deliverables of the Corporate Governance arrangements for SPPA.
The team supports overall Corporate Governance which includes the operation of the Management Advisory Board, Audit and Risk Committee, People Committee and the Pension Boards.
You will work as part of a small team, supporting SPPA board structures and governance. You will work closely with the Corporate Governance Manager to support the maintenance of Agency governance activities and ensure that SPPA follows required regulations and delivers the expectations of The Pension Regulator, The Pension Ombudsman, Scottish Government and Audit Scotland.
- Prepare and coordinate communications to external stakeholders and Board members. Research current best practice and work in collaboration with Scottish Government colleagues, external colleagues and other governance stakeholders to deliver a professional governance service.
- Support the Agency’s Freedom of Information (FOI) process by applying knowledge of FOI to investigating and preparing draft responses for managers, and route complex queries from other colleagues/stakeholders.
- Support the Governance Delivery Leads to collate, prepare, quality check and distribute Board papers by working in conjunction with colleagues and managers throughout SPPA within agreed timescales, whilst also providing support and clarification regarding content and style requirements.
- Provide a professional secretariat support service to the Governance Delivery Leads, including ensuring accurate and representative minutes are produced and signed off in accordance with agreed standards and timescales for Boards and other relevant Governance forums.
- Contribute to wider Agency Corporate Governance projects, and ensure that the strategic plans of the Governance Team are put forward in line with organisational priorities and needs. This involves proactively identifying and participating in opportunities for continuous improvement and contributing to both the team and other Agency teams to support in other ways where needed.
- Manage Governance Team structures and processes, including mailboxes, document inventories, meeting logistics, catering, and board member expenses.
- Provide logistical support to the Governance Delivery Leads, ensuring meeting rooms, catering and relevant equipment are made available (and accounted for appropriately) and financial processes (expenses, invoices, EASEbuy orders) are followed for Pension Boards, Scheme Advisory Boards, MABs, ARCs and other relevant Governance forums.
Competencies
Self-Awareness
Customer Service
Information Management
Communications and Engagement
Essential Criteria & Qualifications: No specific qualifications required for this post.
Essential Criteria
1. Experience in administrative support with a background of writing minutes and/or supporting high-level meetings.
2. Ability to communicate with stakeholders at all levels to gather and analyse information.
3. Good interpersonal, team-working and communication skills, presenting information clearly and concisely.
4. An organised self-starter with the ability to plan workload effectively, work under pressure and balance competing priorities whilst meeting deadlines.
Provisional Interview Dates
To be confirmed.
Location
This post will be based at Tweedbank, Galashiels. In line with our current way of working, our team follows a hybrid working approach, where colleagues use a mix of office based and remote working (working from home) depending on the requirements of the role and personal circumstances.
How To Apply
For further information on this vacancy please download and review the “Person Specification” which you will find below.
Person_Specification_Band_A
To apply, you must fully complete and submit an online application via this website before the closing date using evidence based examples to demonstrate your knowledge/skills (300 words). Remember, your answers should be clear, concise and reflect what actions you undertook. You may want to use the STAR(R) approach to respond to each criterion.
To learn more about this opportunity, please contact Clare Moffat - clare.moffat@gov.scot or Marnie Davis Wood - marnie.daviswood@gov.scot.
The Scottish Government is a diverse and inclusive workplace and we want to help you demonstrate your full potential whatever type of assessment is used. If you require any adjustments to our recruitment process, please let us know via ScottishGovernmentrecruitment@gov.scot
As part of any recruitment process, Scottish Government and associated public bodies collects and processes personal data relating to job applicants and applicants for public appointments.
Personal information you provide in the recruitment process will be made available to Scottish Government and our additional data processors.
