Document Controller

Position: Document Controller- Lundy Projects

Reporting into: Head of Safety & Compliance

Location: Stockport/Irlam

Safety Critical: No

Profile:

Lundy Projects are solution providers, delivering quality and competitive foundations to all superstructures as well as bridges gantries within the Road and Railway environment and across industry.

Lundy Projects skilled and experienced team work collaboratively with our clients and provide a wide array of services to the industry.

Lundy Projects in the United Kingdom values and encourages diversity in our workforce, regardless of background, disability or gender. As part of our aim to deliver quality services, we are committed to promoting equality and eliminating discrimination.

Lundy Projects hold three core values: Caring, Sharing and Daring. We take care our of our employees, always ensuring safety is a top priority and we nurture our collective wellbeing. We share a passion for what we do, celebrate our achievements and value high standards like nowhere else. We dare to take on new challenges, we are one of the international leaders in our industry. We keep on innovating, expanding, and conquering new markets

Objectives:

Set up, manage and maintain project / manufacturing document control systems in line with company, customer and project.

Key Accountabilities:

• Input document data into standard registers ensuring that the information is accurate and up to date
• Coordinate all activities related to the document control procedure, including technical documents, drawings, and commercial correspondence
• Make sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
• Maintain the documents and drawings in the document control office under safe custody without any damage or deterioration with easy traceability
• Maintain the files and control logs as required by the project
• Organise, manage and file document receipts and distribution lists, project documents and drawings in conjunction with project and corporate naming and numbering procedure
• Issue and receive controlled documentation, log issues and receivers, and create general electronic transmittals to the project, customer and suppliers
• Scan documentation and liaise with external reprographics company
• Archive, retrieve and store documentation adhering to company standards and policies
• Check that all information complies with specified company formats, templates and standards
• Assist the document control team with the issue, receipt and tracking of all engineering and supplier deliverables through to close out and handover stage
• Assist with quality checks and audits of document databases, identifying and correcting any anomalies
• Endorse the corporate content management system ensuring business system continuity is met
• General document control activities such as photocopying, scanning, quality checking of metadata and documents
• Maintain accurate registers and actions lists
• Carry out routine document management administrative tasks including document release and publishing, technical query handling, transmittals, filing, copying and local library management
• Ensure team compliance with project document control and project document numbering procedures
• Act as focal point for all team document management matters
• Effectively communicate document management problem areas to the project team where necessary
• Provide practical help and first line training support to team members
• Assist with the coordination of document management across the whole project including policies, protocols and practice
• An excellent communicator, with strong organisational skills and strong attention to detail
• Good problem-solving skills and the ability to make effective decisions.
• Relevant experience in a similar level role in a modern manufacturing environment.
• Demonstrates energy and determination in the face of obstacles to meet challenging targets, on time and within budget.
• Demonstrates a high level of inter-personal, communication and negotiation skills to ensure understanding and to influence positive outcomes.
• Demonstrates a commitment to continuous professional development.
• Excellent project management skills.
• Ability to learn quickly and work under pressure maintaining a high level of accuracy and detail.
• Able to work flexibly and work across a broad range of activities as the role evolves.

Person Specification:

Required

• Good basic level of qualification and training in appropriate disciplines/ subjects
• Knowledge in use of spreadsheets, database, word processing and selected job specific software
• Ability to use computer and rapidly input data and retrieve records and information
• Knowledge in the use of collaborative/electronic document management systems

Desired

• Car Driving License
• Personal Track Safety Certificate (PTS)