Ea/Pa - Executive Office Of Uuhnwi

EA / PA – Executive Office of UUHNWI

Mayfair

£100-120,000 + excellent bens and bonus

VB16462

Excellent opportunity for an Executive Personal Assistant based in London, to provide administrative and operational personal support to UHNWI.  Confidentiality is an essential element of this role and a proven track record supporting at this level.  We are looking for a true right hand who is able to work at pace and is all over the detail – you will be highly organised, resilient and able to juggle a busy and forever changing workload. You must be confidential and have experience dealing with sensitive and private information at the highest level.

Major Duties and Responsibilities:

• Heavy calendar management, accounting for day-to-day meetings and movements, both business and personal. Exercise discretion in committing time and evaluating needs
• Attend immediately to emails forwarded from individual that require action or follow up
• Manage and maintain contact lists
• Take notes, prepare memos, letters and reports
• Coordinate travel arrangements and prepare detailed itineraries
• Organize and take care of mail and files
• Assist with planning, organizing and coordinating events for various locations
• Coordinating details for social events, which may entail handling invitations and RSVP’s, working with House Manager, Food and Beverage Manager, Chef, Florist, party planner, etc and help at the event
• Prepare gift bags of products, gift wrap gifts
• Assist with various projects as required
• May attend meetings, assist in preparation and printing of documents, agendas, and take and transcribe minutes
• Run errands
• Coordinate coverage for other executive assistant’s vacation and/or sick leave, etc
• General administrative support

Qualifications:

• Degree preferred
• Extremely detail orientated, organised, professional and reliable
• Proactive and forward – thinking
• Maintain a positive attitude and willingness to assist all team members
• Excellent written and verbal communication skills
• Must be able to effective communicate with all levels of personnel and external contacts
• Ability to work independently and multi task within a fast paced team environment, emphasising accuracy and timelines
• Diplomatic, tactful and discrete concerning confidential information and unquestionable integrity at all times
• Advanced system skills

Key Competencies:

• Excellent written and verbal communication skills
• Exemplary time management skills
• Detail orientated
• Ability to multi task
• Calendar management
• Computer skills
• Interpersonal skills