Event Support Officer

Job Title: Event Support Officer

Reports to: Capacity Building Manager

Basis of appointment: Part-time (at least 23 hours per week, flexible)

Duration of contract: Fixed term, until end of October 2024

Location: This role can be based in either London (UK) or Berlin (Germany) Hybrid working

Salary for 1.0 FTE: £33,900 per annum (London) or 40,000 EUR per annum (Berlin). Salary pro rata to agreed working hours.

Start Date: Immediately

Are you our new Event Support Officer?

Right now, we are searching for an Event Support Officer on a fixed-term, part time contract. As the Event Support Officer, you will play a vital role in coordinating and organising the Africa National Committee Regional Meeting in October 2024; an international event bringing together staff and volunteers from up to 50 countries, to represent UWC national committees, schools and colleges. The meeting is an important opportunity to build the UWC community, share learnings and best practices, celebrate our achievements and enable collaboration and understanding amongst stakeholder groups.

Working closely with a team of staff and volunteers on the Regional Meeting Planning Committee, the Event Support Officer will liaise directly with flight providers, caterers and hotels to support meeting delegates with their itineraries and preparation for the event. You will keep a database of attendees and providers from the outset tracking information, reporting as necessary and using your negotiation and communication skills as needed.

If you are experienced in organising events, but aren’t based in the UK or Germany, check out our other advert, the consultant route may work for you. Contact us if you have any queries.

About Us

Changing the world takes passion and dedication

UWC is a global family of schools with a powerful difference. With a shared goal of working towards global peace and sustainability, we bring together young people from around the world to study in one of our eighteen schools on four continents. There they don’t just learn how to be great at passing exams. They learn how to communicate across cultural boundaries. They develop the skills to be a changemaker. They design and engage in initiatives that transform their lives and the lives of those around them for the better.
Our students go on to become leaders in politics, NGOs, social enterprises, community movements, charities, and business. For life, they remain dedicated to the UWC mission and many of them remain in close contact with us, their school, and their peers, becoming part of a global community of over 60,000 changemakers transforming the lives of others.

About UWC International

The UWC International Office serves as the operational arm of UWC International, a UK-registered and Germany-registered charity, and stands as a pivotal entity within the UWC movement. Positioned in central London and Berlin, it collaborates extensively with stakeholders across the UWC spectrum, actively engages a robust alumni community comprising more than 60,000 members, and fulfils essential functions for UWC International's governance bodies. Our primary duties encompass global fundraising initiatives, comprehensive communications strategies, promotional endeavours, support for the network of over 150 UWC national committees, global strategy development and implementation, and support services to the UWC schools.

Visa Requirements

Anyone who applies to work at UWC International in London or Berlin must have a work visa before starting employment, in compliance with the relevant immigration rules. Candidates should state which UWC International office location they would like to work from in their application. Please provide confirmation of your eligibility to indefinitely work or reside in the UK or Germany in your application. Any offers of employment made by UWC International will be subject to a right-to-work check on your immigration status.

Application Process

Do you want to be part of our team? To apply, please follow the link below to our portal and submit an up to date copy of your CV along with a cover letter in English (each a maximum of 2 pages).

 Your cover letter must:

• Outline your experience, skills and competencies against the Person specification section in
• the attached Job Description.
• Explain why you want to join UWC International, and specify your preferred location.
• Provide confirmation of your eligibility to work or reside in the UK or Germany.
• Provide the name and contact details of two professional referees, including their job title, email address and the capacity in which you are known to them. References are taken up prior to the second round interviews. We will not contact your referees without first letting you know.

Please note that CVs received without a cover letter, including the information requested above will not be considered.
If you want to speak to us about this exciting role please contact us on vacancies@uwcio.uwc.org and we will put you in contact with the hiring manager.

Deadline for application: 23.59 (UK time) on Sunday, 30 June 2024
(Applications will be reviewed on a rolling basis, if you are interested send your application as soon as possible)
Interview and/or assessment dates:

• First round interviews on Thursday, 4 July 2024 (remote)
• Second round interviews on Thursday, 11 July 2024 (to be confirmed)

CLICK HERE TO SEE THE DETAILED JOB DESCRIPTION

Safeguarding Statement

The job holder might have to travel to UWC schools and colleges. Therefore, a Basic DBS check (Disclosure and Barring Service) or international equivalent will be required before any job offer is made. We will also take up references before the second stage of the interview process. Referees will not be contacted without your consent.

Diversity Statement

UWC places deliberate diversity at the heart of our educational model because of its critical importance in our mission ‘to unite people, nations and cultures for peace and a sustainable future’.
At the UWC International Office, we believe this commitment to deliberate diversity must be reflected within our team, organisational practices, policies and culture. We recognise people with different backgrounds, skills, attitudes and experiences bring fresh ideas and perceptions, and we encourage and leverage these differences to make our work more relevant and accessible.

We will not discriminate or tolerate discriminatory behaviour on any grounds such as, but not limited to, race, gender, disability, nationality, national or ethnic origin, religion or belief, marital/partnership or family status, sexual orientation, age or socioeconomic background.

We strive to be an inclusive workplace where everyone feels a sense of belonging, has a voice, can raise concerns, and feels comfortable and confident. We expect everyone who works with us to share this commitment and to act accordingly as we aspire best to serve the UWC mission and our global community. It is an ongoing journey and we welcome all those ready to travel with us.