Executive Assistant

My client is a boutique law firm based near South Hampstead, London. They employ specialist lawyers in a variety of fields and mainly act for high net worth individuals and those who are in the public eye.

The firm are looking to recruit an experienced Executive Administrator to support the busy team. The core purpose of the role is to undertake all departmental administration for a number of lawyers and the majority of non-chargeable tasks to allow fee earners to dedicate their time to chargeable client work.

The role also involves operating a Case Management System, so good IT skills are essential. We are looking for a candidate who is a strong communicator, with keen attention to detail and who is confident working within a busy commercial environment.

Typical duties will be:

• Effective administration of the Files
• Production of files for Fee Earners on request
• Production and filing of documents, copies and scans as required
• Review of Departmental Finances including report production, liaison with clients regarding payment of fees, management of bill process and interaction with Finance
• Ensuring file compliance with relevant regulatory standards and the Office Manual processes
• Production and issue of correspondence upon instruction from the Fee Earner
• Attendance at meetings when required and taking minutes when requested
• Telephone call handling for the team ensuring that messages are captured accurately and passed on in a timely manner
• Diary management for Team events (Team meetings, 1:1s)
• Management of meetings for Fee Earners when requested (including liaison with other party, meeting room booking, car park booking and production of relevant materials / documents)
• Training new Administrators upon request
• Liaison with other Departments regarding Operational issues
• To provide support and development to other team members as required
• Effective liaison with other service line teams
• To contribute to business planning and the strategic
• Knowledge and experience of commercial property work

Skills and experience:

• Lengthy and stable career history within a similar legal role to include Commercial or Residential Property where possible.
• Excellent planning and organisation skills
• Keen attention to detail
• Excellent written and oral communication

To apply for this Executive Assistant role please send a copy of your CV to Adam Dell’Armi at a.dellarmi@clayton-legal.co.uk or alternatively give me a call on 02037149446 to discuss any further opportunities.

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