Executive Assistant

This position offers an exciting opportunity for an accomplished Executive Assistant Professional to thrive within our innovative medical device organisation. The role is an on site role on a temporary basis from the Romsey office.

Client Details

Our client are pioneering advancements in medical device innovation and is at the forefront of revolutionising health care solutions.

Description

The main responsibilities for the Executive Assistant role are:

Provide unparalleled executive support to the Executive General Director, encompassing:

• Representing the Executive General Director in executing specific tasks, such as synthesising information from diverse sources and navigating intricate systems.
• Oversee administrative operations for a dynamic medical device research institution, including contractor management for facility maintenance and operations.
• Facilitate seamless communication and coordination between the Executive General Director and stakeholders including policymakers, research teams, clinicians, and international partners, including occasional travel.
• Spearhead communication initiatives, drafting correspondence and ensuring website content remains current.
• Manage procurement activities:
  • Liaise with vendors for purchases and maintain accurate records.
  • Timely processing of invoices and establishment of credit accounts with new suppliers.
  • Maintain meticulous records of company credit card transactions.
• Assist in budget preparation and monitoring.
• Conduct agenda creation and minute-taking during meetings.
• Coordinate the execution of Non-Disclosure Agreements and maintain a comprehensive log.
• Manage inquiries, maintaining a database of interested parties for future communications.
• Provide administrative support for Quality Assurance initiatives.
• Undertake additional duties as directed by the Executive General Director.

Profile

The successful candidate for the Executive Assistant role is someone who looks like:

• Exemplary professionalism and demean or.
• Meticulous attention to detail.
• Exceptional multitasking abilities.
• Proficiency in handling confidential information with discretion.

Job Offer

The candidate for the Executive Assistant role will receive:

• Competitive hourly rate
• Start Immediately
• Parking on site
• Holiday package and Bank holidays off.