Executive Assistant

About Sibstar

We are Sibstar, a FinTech start up, supported by the UK’s largest dementia charity, the Alzheimer’s Society and Mastercard. Here’s our story

Sibstar is the first ever debit card and app for people living with dementia and their carer. Sibstar is an innovative way for these vulnerable adults who are at risk of financial exclusion to access and manage their day-to-day money safely. Through enabling this financial freedom Sibstar will help people living with dementia to retain an independent and empowered life.

We are a FinTech for good, where positive social impact is our driving force. We are disrupting the banking sector, we’re small, nimble, a new kid on the block with our sights set high. We’re on a mission to change the way vulnerable adults manage their money.

We are looking for an Executive Assistant. You are a ‘do’er’

We need someone who wants to play a vital role in helping get us to where we need to be. We’ll need you to roll your sleeves up, get stuck in. You need to be super reliable, embrace a challenge and be happy with every day being different.

About You

Organisational super star: Organisation is your middle name. You’ll work side by side with the Sibstar founders, our Customer Service and Operations team, making sure everything runs smoothly.

Reliable: You are super reliable, committed and want to go the extra mile.

Problem solver: come to us with the problem your ideas for how we solve it. Simplify the confusing stuff. We’ll get to the answer quicker this way.

Opportunity spotter: if you spot something we can do differently, better – tell us. Creative thinking to maximise opportunities is a key ingredient to Sibstar’s success

What you will get:

The opportunity to quickly make a big difference to a small but growing FinTech business.

Job description

As Executive Assistant you are the person who keeps the show on the road, the glue that holds the Sibstar team together.

Your main responsibilities

• Provide support to the CEO and wider team
• Support communication between all internal and external stakeholders, executives, and their wider teams
• Managing the scheduling of agendas, mail, emails, calls, travel arrangements, and more
• Organise team events
• Provide administrative support in meetings, providing documents, and taking notes
• Produce monthly executive reports, letters, presentations, and graphical information

Your day to day responsibilities

• Diary management: scheduling meetings and organising diary entries
• Arrange meetings e.g Board meetings and other key meetings
• Setting reminders for meetings, appointments and other important tasks
• Planning workshops, seminars and other events e.g. Town Hall
• Taking notes at meetings, preparing the minutes and subsequently distributing to all participants
• Liaising with other members of staff and external parties such as clients and press
• Book travel and hotel arrangements
• Email Inbox management
• Linked In Inbox Management
• Presentation design / prep
• Recruitment admin
• Managing and ordering collateral/leaflet
• Point of contact whilst on holiday
• Level 2/3 partnerships management
• Office management (e.g. insurance, supplies)
• Ad hoc research e.g. awards, events.

Skills you need

• Previous experience in a Personal Assistant, Executive Assistant, Team Assistant role
• The ability to handle information professionally and confidentially, with total discretion
• Strong attention to detail, with the ability to multitask and adapt in a fast-paced environment
• Excellent organisational and time management skills, to meet strict deadlines
• Computer literacy, including Apple Mac, Google Suite, Word, Excel, PowerPoint, KeyNote, Teams, etc
• The ability to thrive both independently and as part of a team
• Ability to work under pressure and pick up additional tasks quickly
• Top notch verbal and written communication skills
• Superb interpersonal skills, you’re friendly and helpful, active listening skills, patient
• Get the boring jobs done. Let’s be realistic here, it’s not all glam, in a team this size we all have to share the jobs we’d all rather not

Useful but not essential:

• Background and experience in financial services and/or healthcare
• Lived experience of dementia and/or other additional needs/caring responsibilities
• Project management skills
• Experience of working in a startup
• Quickbooks / bookkeeping
• Design skills (Adobe/Canva etc)
• Social Media (Linkedin/Instagram/TikTok)

What next?

Please send your CV and a paragraph, telling us what makes you the right person to join the Sibstar team, to jobs@sibstar.co.uk

applicants who send will be considered. Deadline 3rd May

Job Type: Part-time

Pay: £12.00 per hour

Expected hours: 20 – 30 per week

Benefits:

• Casual dress
• Company events
• Discounted or free food

Schedule:

• Monday to Friday

Work Location: In person