Executive Assistant

Join the esteemed private office of an UHNWI, supporting her in various capacities including managing itineraries, facilitating meetings, and ensuring seamless operations. This role offers a unique opportunity to work closely with a highly successful business women in a prestigious, exciting, and entrepreneurial environment.

Key Responsibilities:

Office Coordination:

• Manage schedule and coordinate meetings.
• Ensure the boardroom is prepared for meetings and provide necessary refreshments.
• Assist in hosting guests and conducting site tours when required.
• Handle occasional personal shopping and gifting tasks.
• Plan and coordinate travel arrangements for the Principal and her team.
• Liaise with relevant stakeholders to organize meetings and events.
• Act as a liaison between teams.

Projects Support:

• Provide administrative support to the Projects Team, including invoice processing and meeting organisation.
• Attend project meetings to communicate preferences and ensure project progress aligns with the Principal’s vision.

Magazine Editorial Assistance:

• Collaborate with the editorial team to propose content ideas.
• Assist in approaching contributors and managing advertising sales.
• Handle mailouts and other administrative tasks related to the publictaion.

Charity Requests and Christmas List:

• Manage charity requests by discussing and arranging donations as appropriate.
• Coordinate personal and business gifting, including managing the Christmas list and overseeing parcel deliveries.

Candidate Requirements:

• Previous experience in a similar role, preferably within a high-net-worth environment.
• Exceptional organisational skills and attention to detail.
• Ability to manage multiple tasks and prioritise effectively.
• Strong communication and interpersonal skills.
• Discretion and confidentiality are paramount.