Executive Assistant

Full-time
Contract Type: Permanent
Portman Location: Cheltenham - The Port
Vacancy Type: Central Functions
Department: Business Support
Company Description
PortmanDentex is one of the largest dental groups in the UK.
We value diversity and the unique perspectives our colleagues bring, promoting a culture of collaboration and continuous improvement. With an unwavering commitment to patient care at our core, we focus on delivering exceptional experiences every day.
Job Description
Are you an Executive Assistant looking for a new challenge in a fast-paced, evolving business?
If so, our new EA position could be perfect for you. Working closely with our Executive Team Lead, this is a varied role where you'll ensure that our Executive Directors (Exec) are provided with first class administrative support to drive and enable the ambitions of Portman. Some of your key responsibilities will include:
Diary management - organising and maintaining complex and frequently changing diaries and maximising time utilisation
Organising meetings and appointments
Co-ordinating UK and international travel, accommodation and on and off-site meetings
Acting as a gateway to ensure the Exec's time is used effectively
Pro-active management of inbox - monitoring emails where appropriate and highlighting any matters that require immediate attention
Management of monthly expenses and credit card submissions
Assisting with the smooth running of the office, ensuring it provides a first class working environment for all colleagues and guests.
You'll find the full job description here
Qualifications
We welcome your application if you have the following qualifications and skills:
Previous EA experience (covering all of the key areas of responsibility of the role)
Excellent computer skills using Outlook and Microsoft packages
First class people skills - these are essential as this role will work with a wide range of people both within and outside of Portman
Persistence and diplomacy
Initiative to think and plan ahead
Flexibility
Additional Information
At PortmanDentex, you'll be part of an inclusive, collaborative team environment where your development and potential are encouraged, and your new ideas and innovative approaches are welcomed.
We offer a hybrid working model that allows you to split your week between working from home for 2 days, and our support office in Cheltenham for the other 3 days. Our office is conveniently located opposite the racecourse entrance. It features a café on-site, free parking, and is surrounded by beautiful parkland.
In addition to a competitive salary, our benefits package includes:
Bonus scheme which recognises our combined contribution
25 days of annual leave plus bank holidays, special days off (such as your birthday), and the opportunity to purchase up to 3 additional annual leave days
Enhanced maternity and paternity leave
Life assurance and contributory pension scheme
Health and Wellbeing benefits, including an expensed dental check-up and hygienist appointment per year, confidential helpline and counselling services, and access to a 24/7 GP service
If you're ready to make a difference and showcase your skills, apply for our Executive Assistant vacancy by submitting your latest CV. Alternatively, please feel free to share this opportunity with your friends or colleagues who may be interested.
IND003
We are an equal opportunity employer and value diversity, equity and inclusion in our workplace. We are committed to creating an environment of mutual respect and are dedicated to providing equal employment opportunities regardless of race, religion or belief, sex, sexual orientation, gender reassignment, pregnancy or maternity, marital or civil partner status, disability, age, or nationality.