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SalaryA well-established and growing luxury commercial real estate company based in Holborn, London are seeking a dynamic and experienced Executive Assistant (EA) to support their CEO in this critical role. This is a true 1:1 EA position where the successful candidate will be an integral extension of the CEO, providing a seamless blend of business and private support. The role offers the unique opportunity to shape and grow the position over time.
The core aspects of the role are to support the CEO and Senior Management Team in the day-to-day running of the organisation and roll out of initiatives. This role is highly varied but vital to help the company grow and run efficiently.
This is a predominantly office based role with 4 days in the office (mainly based out of Holborn) and 1 day from home, however, travel to other sites in London will be required where necessary.
Duties will include:
- Supporting the CEO and MD with business tasks and personal tasks
- Acting as company secretary for the various companies within the group
- Communicating with Senior Management, Investors, and other key stakeholders, to organise and schedule meetings, manage agendas and follow-up tasks
- Responsible for the head office and in charge of its operation
- Organising and facilitating board meetings
- Supporting Events manager with the creation of events
- Supporting the board in the management of the business
- Championing the company ethos delivery and management across the business
- Supporting the CEO & marketing team in any brand development tasks from the preparation of presentation decks, including research for meetings to social media
- Managing various internal systems and follow-up with team members where required
- Bringing forward new initiatives to further improve service and offering
- Adding value and working closely with SMT to bring new ideas and processes to life and effectively contribute to the group
- Reviewing, improving and streamlining existing processes for the CEO, MD and wider business
- Maintaining a strong working relationship with other relevant departments, including Finance, IT, Marketing, Sales and Operations. Liaising with other staff members on behalf of Senior Management
- Facilitating internal communication to wider team (e.g. distributing information and scheduling presentations)
- Maintaining various employee-related platforms and ensuring training records are up to date
- Preparation of presentation decks, including research for meetings
- Running the employment award process
- Continuous improvement to the company’s process and systems
Person Specification:
- Previous experience working as an Executive Assistant supporting at C-suite/Board level
- Experience as company secretary beneficial
- Excellent organisational skills with an ability to think proactively and prioritise work
- Experience exercising discretion and confidentiality with sensitive company information
- Have the ability to be hands-on when required and also engage at a senior level with the business and support on strategies
- Be confident, independent, and have strong business acumen.
- Strong communication skills (via phone, email, and in-person)
- Solid experience with IT systems – mainly MS Office
- Advanced knowledge of PowerPoint, Outlook, and Excel
- InDesign knowledge beneficial
- Familiarity with cloud systems - SharePoint
- Ability to work within allocated budgets
This is an excellent opportunity to join a forward-thinking and friendly business during an exciting period of growth. You will have the opportunity to make the role your own, have a voice and add real value.
Salary is up to £70,000 per annum (DOE) plus benefits.
Lily Shippen's business support team are experts in recruiting top secretarial, office administration and business support talent, including Personal Assistant's, Executive Assistants, Private PAs, and Office Managers, on a temporary, permanent, and fixed-term contract basis. We work with clients across the United Kingdom, from our offices in London and Manchester, as well as servicing international and remote roles.
