Executive Assistant to Managing Director

Executive Assistant to Managing Directors - Office location Putney.

Position Overview:
We are seeking a highly organized and proactive Executive Assistant to support the Director of a Real Estate company. The ideal candidate will be an efficient multitasker with excellent communication skills and the ability to thrive in a fast-paced environment. This role requires impeccable attention to detail and a strong sense of discretion due to the confidential nature of the work.

Key Responsibilities:

• Calendar Management: Manage the Director's schedule by scheduling meetings, appointments, and travel arrangements efficiently.
• Communication: Serve as the primary point of contact for internal and external communications, including screening phone calls, whatsapp messages, wechat, emails, and other correspondence.
• Meeting Coordination: Prepare agendas, take meeting minutes, and ensure follow-up on action items to support effective meetings.
• Documentation and Reporting: Assist in the preparation of reports, presentations, and other documents as needed.
• Project Support: Provide administrative support for various real estate projects, including research, data analysis, and coordination with other team members.
• Travel Arrangements: Coordinate travel logistics, including booking flights, accommodations, and transportation for business trips.
• Office Management: Oversee office supplies and equipment.
• Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.
• Ad Hoc Support: Assist the Director with special projects, events, and other tasks as assigned.

Qualifications:

• Proven experience as an Executive Assistant or similar role, preferably in the real estate industry.
• Strong proficiency in Microsoft Office Suite, Adobe and calendar management software.
• Excellent verbal and written communication skills.
• Exceptional organizational and time management abilities.
• Ability to prioritize tasks and work effectively under pressure.
• High level of professionalism and discretion.
• Knowledge of real estate terminology and practices is a plus.

Job Type: Full-time

Pay: £35,000.00-£50,000.00 per year

Schedule:

• Monday to Friday
• Weekend availability

Supplemental pay types:

• Performance bonus

Work Location: In person