Executive Assistant

Executive Assistant | Investment Management| £Excellent Package |Office Based - Gibraltar

Executive Assistant required for an established International Investment Management business with a base in the busy jurisdiction of Gibraltar. You will be responsible for coordinating operational matters on a daily basis in an efficient and professional manner, attending organised Board Meetings or similar events by management, writing the minutes and processing the documents accordingly. You will be a self-starter and always thinking two steps ahead of a busy Director and their team to make their daily working life function without a glitch.

What's on offer to you?

• Excellent salary plus benefits
• Self-managed and central focus role
• Career enhancing opportunity
• Reporting to the Director

What You Will Be Doing

• Perform daily secretarial activities, scanning, filing, preparing courier documents, answering phone calls, providing office supplies, protocol supplies.
• Arrange and handle all the activities for company events, including meetings schedule, draft prepare agendas, develop, compile, and distribute presentation material, record meeting minutes and distribute
• Develop and edit documents, reports and presentations requested by management.
• Ensure that internal documents are sent in a timely manner.
• Periodically register/update the database for registered documents.
• Receiving, registering, distributing, filing and archiving correspondence, documents and messages received from partners, clients and other employees.
• Manage all hotel and restaurant reservations and booking plane tickets.
• Takes care of the "onboarding" / "offboarding" of employees in line with the ETB regulations, manage the allocation/hand over of work equipment (laptop, telephone, stationery) in the Gibraltar office.
• Support office with provision tasks such as printer supplies, paper, office supplies, etc.
• Provide hospitality to all guests and help to create a welcoming environment in the Gibraltar office.
• Other projects/duties as assigned for the overall benefit of the organisation.
• Ensure compliance with all company processes and procedures.

What You Will Need to Succeed In This Role

• Ideally a Degree in Business Administration or similar or relevant higher education certificates
• Minimum 3 years' experience in a similar senior level position.
• Knowledge of written/spoken English - business level.
• Confidentiality and self-responsibility are key traits required.
• Proficiency in PC operation (MS Office) - Excel, Word, PowerPoint, Outlook.
• Adept in organising and recording documents.
• Excellent communication skills.
• Competent in making decisions and solving problems.

Keywords: Executive Assistant| PA |Bookings | Diary Management| Directors | Gibraltar