Facilities Administrator

My client based in Oxford who provide Education to students are seeking an experienced and organised Facilities Administrator to provide comprehensive and efficient administrative and

operational support to the Home Bursar.

The main duties and responsibilities of this role include:

• Maintaining and operating effective and efficient administrative systems, databases and records to support all aspects of the Home Bursar's remit and identifying any ways of improving and streamlining current processes.
• Maintaining an effective filing, calendar, keys and asset management systems and
• leading on improving efficiency in consultation with the Home Bursar.
• Managing all aspects of the Home Bursary's financial systems and records, including procurement and purchase, stock management, preferred suppliers list, budget control, Battels, cost statements etc.
• Effectively liaising with other departments to ensure smooth delivery of
• bursarial services, revenue generation and task management.
• Dealing with incoming emails, post and telephone calls to the Home Bursary,
• prioritising and either responding or forwarding to relevant colleagues, consulting
• with the Home Bursar or others as necessary.
• Drafting responses, documents and reports for and on behalf of the Home Bursar.
• Coordinating tours and visits, including by effectively liaising with third party organisers.
• Providing a warm welcome and hospitality to guests and visitors and
• conducting guided tours as required.
• Setting up and clearing up meeting, teaching, seminar and common rooms,
• providing refreshments, facilities and presentation equipment.
• Providing support for residential and non-residential events and conferences,
• including by designing and laying out adequate signage, preparing menus and table plans, operating the cloakroom etc.

Person Specification

• Excellent attention to detail and high levels of accuracy and organisational skills.
• The ability to prioritise workload and manage competing deadlines.
• A high level of discretion and sensitivity to ensure confidentiality in all matters.
• The ability to interpret information and present findings clearly.
• A willingness to take ownership of the duties of the post, including an ability to
• recognise problems and identify appropriate solutions.
• Advanced IT skills including substantial experience of and confidence with using Microsoft Office packages and databases, excellent word processing skills and the capacity to learn new applications quickly.
• An understanding of the Equality Act 2010, GDPR and Freedom of Information
• Legislation

The hours are 37.5 - 8.30am - 5.00pm Monday to Friday, salary of 29 - 34k,

27 days holidays + 8 bank holidays, contributory pension scheme, parking and a free

Lunch in term time.