Facilities Coordinator - Immediate Start

We are looking for a Facilities Coordinator to join our client's team in Mayfair. We are looking for someone who is committed, experienced with facilities, and can use their initiative.

Job Title: Facilities Coordinator

Duration: Monday 17th June Start (Ongoing for now, Monday- Friday)

Pay: £13-15 an hour

Location: Mayfair

The role is based at in a multi-tenant building in London Mayfair area. The Facility Coordinator will be based on the reception desk and perform a number of key customer-facing, meet & greet and general office administrative support roles.

• Front desk / reception duties
• General administrative duties; notably the management of Stocks, Suppliers, Catering as well as maintaining the Office Budget spreadsheet
• Monitoring of the PPM calendar and liaison with the Maintenance service provider to ensure reactive and PPM jobs are completed and completed to specification
• Manage on-site housekeeper
• Manage selected staff diaries and calendars to coordinate meetings and appointments
• Visitor booking and arrival notification to host
• Raising and following up on work orders with vendors
• Approval, verification and processing of vendor invoices
• Applying corporate processes and procedures
• Maintain highest level of customer satisfaction index by continuously meeting commitments for quality standards
• Monitor and manage office workplace to highest standards
• Collect and distribute incoming mail and arrange outgoing mail / messenger / courier services
• Fault reporting and organising repairs with the maintenance company.
• In-house event management and coordination of event services
• Monitor room bookings ensuring rooms are serviced between meetings
• Fire marshal duties in evacuation situation
• Supporting in-office events and business functions with VIP guests
• Visitor bookings via the building management system (training provided)
• Print/issue ID card for permanent staff and visitors
• Prepare and coordinate data and approvals starting from RFQ, Quotations, for online purchases and non online.
• Arrange office catering with various caterers (timing, set up, pick menus etc), taking into account dietary needs
• Perform any other duties required to support the team, activities and overall strategic directions and in order to ensure smooth flow of operation.

Skills & requirements:

• Experience within a Facilities/ Office front desk/ Administrative position or similar
• Reliable and strong time management skills
• Strong experience in a similar role
• Excellent organisation and multitasking skills
• A confident communicator (both verbal and written)

Benefits of being a temporary candidate via Adecco

• Weekly pay
• Contract of Employment
• Paid annual leave
• Access to an exclusive employee benefit and discount portal
• Pension contributions
• Ongoing support from a dedicated consultant

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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