Finance Administrator

Why Soben?

We’re an award-winning construction consultancy with huge ambitions to put ourselves firmly on the map. We’ve come a long way since operations commenced in 2011 but now is the time to step on the gas and realise our true potential.

It is a hugely exciting time to join our business and we have some amazing times ahead of us. We’re targeting to have 1000 people globally by 2030 to support our expansion plans in current locations as well as additional territories.

If you want to play an integral part in achieving our ambitious plans for growth and delivering an exceptional consultancy service for our clients in the EMEA region, whilst progressing your own career in a supportive and dynamic environment, we want to hear from you!

We are currently working with a number of prestigious infrastructure clients looking for experienced procurement and commercial professionals in support of their major projects.

Our Mission 

‘To Maximise Value for our clients’ – Through the delivery of world class commercial support we enable clients to maximise the return on their investment. 

To be the market leading provider of pre-contract services to the world’s leading Contractor organisations.

To provide a first class and stable working environment to allow us to have fulfilling careers and provide for our families.   

The Role (What)  

Soben is a rapidly growing, entrepreneurial professional services group which is expanding across the Globe. We have reached 300 people and are continuing to grow resulting in a need to expand and mature our finance function.  

The Finance Director’s functional strategy includes the need for an experienced cost accountant to take ownership of the cost base for the EMEA business. This includes ownership of the purchase ledger, purchase order management with third party suppliers, payroll journals, expenses management and cash flow forecasting. 

Key Responsibilities

• Develop cost control policies within the business.
• Management of the purchase ledger
• Accruals and prepayments 
• Supporting intercompany process and posting journals at month end
• Expense management including approvals
• KPI management and reporting 
• Cash flow inputs and owning weekly BACS runs
• Own/lead all aspects of the purchase ledger within the business, ensuring visible end-to-end process from PO engagement to Invoice sign-off and payment.
• Ensuring management of all contracts (purchase orders) across EMEA business’ and develop outstanding commitment reporting. 
• Ensuring the Delegation of Authority (DoA) is adhered to in relation to invoice sign-off and segregation of duty.
• Expense management including embedding the Soben expenses policy and supporting the implementation of new systems.
• Ownership of inputs into the weekly cash flow for all out-goings including weekly BACS runs.
• Posting of EMEA monthly payroll journals once approved by the EMEA FC and HR.
• Support the development and implementation of a group recharge process.
• Agree group recharges with EMEA FC and post monthly, ensuring visibility for EMEA MDs 
• Reporting against supplier/provider/cost type for the EMEA directors 
• Work with EMEA FC and Group FD to develop costing and pricing rates across the business which are to be used in budgets/forecasts/bids and tenders.
• Manage and retain all back-up for cost accruals and prepayments making inputs into monthly balance sheet reconciliations. 
• Support embedding key financial control policies into the business and ensure that these are adhered to.
• Monitor and assess key performance indicators (KPIs) by business, to highlight risks and opportunities. 
• Lead the development, preparation and analysis of business planning inputs, budgets, and monthly re-forecasts.
• Support with external audit requirements, support with system/ERP implementations and other ad hoc finance support as required. 

Preferred Qualifications/ Relevant Experience

• Finance background with experience of managing accounts payable and expenses processes.
• Pro-active collaborator who will challenge and support others whilst maintaining good relationships.
•  Tenacity to pursue issues and embedded changes within the business- change management, able to thrive in a fast-paced dynamic environment.
• Excellent levels of commercial acumen and be able to influence at all levels of the organisation.
• Someone looking to grow and develop their career as the business expands. 
• Excellent Excel skills VLOOKUPs, Pivot tables, Macros etc.), Excellent IT skills, preferably with experience of ERPs for example: SAP Concur, Xero, Sage 200 etc.
• Self-starter - Ability to work to deadlines with excellent time management skills but adaptable when required.
• Actively promote and work to Soben company values – honesty, dynamism, bravery, and inclusivity.

To apply for this role please send a copy of your updated CV to Leonie Kerr.

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