Finance Assistant Accounts Payable

Role: Finance Assistant

Location: Huntingdon PE29 6XL - Every other week 1 day in Stanton House

Working hours: 37 hours Monday to Friday

Duration of assignment: 3 months with high possibility of extension

Payments System: ContrOCC

Overall purpose of the job

• To provide effective and accurate payment of £33 million of Childrens’ Commissioning transactions (invoices) per year, ensuring that Providers are accurately paid and other Agencies invoiced.
• To ensure that all details relating to the setup of Provider’s bank and payment details are processed and implemented on ERP in a timely manner.
• To support Providers and Children’s Commissioning Managers to understand and resolve queries regarding invoices for provision.
• To assist with the monitoring of budgets in accordance with County Council financial processes, systems and instructions and complete regular integrity checks to ensure that all payments made are correct and the Commitment Record accurately reflects full year costs.
• To ensure that all paperwork relating to the setup of Direct Payments is processed, sent and received in a timely manner.
• To assist with the monitoring of budgets in accordance with County Council financial processes, systems and instructions and complete regular integrity checks to ensure
• that all payments made are correct and the Commitment Record accurately reflects full year costs.
• To contribute to effective debt management processes and provide financial support to budget holders where required.

Main accountabilities:

System & invoicing Process:

• Accurate loading of all Children’s Commissioning packages onto the Commitments
• Record to ensure that accurate billing and payments are made.
• To ensure that other Agencies contributions are recorded correctly and invoices generated, either electronically or manually in a timely way.
• Ensure that all financial data is recorded in a consistent and accurate way across all systems.
• Provide financial statistics to relevant managers as requested in order to comply with CCC regulations.
• Ensure duties are undertaken with due regard to the Council’s financial regulations, national charging guidance, and departmental policies and procedures.
• Ensure all invoices, bills and other charging correspondence sent to other Agencies (and/or their representatives) are accurate, meet quality standards and adhere to agreed processes.
• To ensure all suppliers/creditors are set up correctly so that payments are generated correctly.
• Loading block contract payments to the system in a timely manner.
• Loading of manual payments to the system in a timely manner.
• Sending and monitoring the return of purchase orders.