Address
Form of work
SalaryFinance and Contracts Administrator
A great opportunity has arisen for a Finance Administrator to work for my client who have a team of circa 20 employees. The role is part time 24 hours a week, covering 4 or 5 days.
Job Description
The role of the administrator is to provide cover and support to the Contracts & Finance Managers on a part time 24 hours a week basis, spread over 4 or 5 days
Finance
Assist the Finance Manager with monthly invoicing (inbound and outbound) including checking timesheets/ Purchase Orders and raising invoices. Invoicing is a large part of the role, therefore experience with invoicing is a pre requisite.
Liaison with contractors with regard to:
- Invoicing instructions
- Payment schedules, queries, etc.
- Exposure to foreign exchange/different currency invoicing
- Invoicing manual and repetitive transactional invoicing process
Contracts:
- Assisting the Finance Manager with recording financial data such as new deals, perm placements, extensions.
- Assisting the Contracts Manager with:
- Compliance checks and reference requests on candidates.
- Drafting contracts and logging
- Sending contracts to contractors and clients via AdobeSign.
- Logging status of contracts and chasing for signatures.
- Filing contracts and other documents electronically.
- Check Runners list on regular basis and update with new runners and take off those finished.
- Chasing clients for Purchase Orders and logging for use when invoicing.
Ideal Candidate:
- Invoicing Experience
- Sage 50 and Excel
- Experience in finance administration
- Excellent Excel and Word skills essential
- Experience using accounting software beneficial
- First class attention to detail and communication skills
- Excellent at multi tasking as several spreadsheets open at any given time.
This role is Part-time - office based
4 days per week (approx. 24 hours per week)/6 hours per day 9.30-4pm (half an hour for lunch), or 5 hours per day over 5 days also feasible (9.30-2.30pm).
Negotiable hourly rate, circa GBP14.00 per hour.
Holiday 20-25 days a year pro rata
Pension company pension contribution
Healthcare Private
Annual bonus Based on company performance
