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SalaryLocation: West Byfleet, England, United Kingdom
Salary: 24,000 - 25,000
Company Overview:
Mainstay Recruitment is currently seeking a Fleet Administrator for an innovative soft facilities company specializing in delivering high-quality solutions for cleaning, grounds maintenance, and support services.
Role Overview:
As a Fleet Administrator, you will play a crucial role in supporting all administration and coordination activities related to our vehicle fleet. Acting as a key interface between our Head Office and Operational Teams, you will ensure that vehicles are available, drivers are properly set up, and compliance standards are met.
- No prior fleet experience is required as full training will be provided.
- However, excellent administration, coordination, and communication skills are essential.
- Proficiency in basic IT/software usage is also required.
- A Full UK Driving Licence is necessary.
Responsibilities:
- Coordinate and set up new drivers on the vehicle management system.
- Ensure vehicles are in correct and safe working order.
- Order and prepare relevant vehicles for new contract live dates.
- Liaise with vehicle mechanics to schedule and oversee repairs.
- Arrange vehicle recovery as needed.
- Ensure all fleet vehicles adhere to Health & Safety policies.
- Carry out accident reporting processes and handle accident claims.
- Monitor and update fuel card usage.
- Record and monitor vehicles entering the London congestion charge zone.
- Liaise with external suppliers and obtain quotes for vehicle maintenance.
- Perform handovers and collections from existing drivers/teams.
- Monitor the Group Incident Database and liaise with insurers.
- Keep Telematics systems updated and produce utilization reports.
- Oversee maintenance schedules and issue Purchase Orders.
Key Responsibilities:
- Check drivers' details and ensure compliance with current legislation.
- Communicate with mechanics to ensure vehicle safety and timely repairs.
- Maintain accurate records of fuel card usage.
- Liaise with external suppliers for vehicle servicing and maintenance.
- Update relevant systems to organize and monitor fleet vehicles.
- Handle vehicle accident claims and liaise with external suppliers.
- Perform general administrative tasks as required.
Ideal Candidate:
- Experience in a similar role or transferable skills.
- Excellent communication skills, both written and verbal.
- Strong problem-solving abilities.
- Ability to work well within a team or independently.
- Proficiency in Microsoft Office and Excel.
- Understanding of vehicle maintenance schedules and common faults (desirable).
If you are ready to embark on an exciting career journey as a Fleet Administrator, we invite you to apply now!
