Front of House and Facilities Administrator

Front of House & Facilities Administrator

Handle Recruitment have exclusively partnered with a creative agency who are looking for a Front of House and Facilities Administrator to join their office in London.

Responsibilities include but are not limited to:

• Manage the Reception and Front of House via guest arrivals, signing in the guest book and receiving company calls/messages.
• Support the Head of Workplace & Facilities with day-to-day running of the site and Facilities duties.
• Assist in managing our Health & Safety, and sustainability policies.
• Deliver the professional greeting of clients and visitors, to the highest standards.
• Ensuring the maintenance of guest areas is up to standard.
• Ensure good management of the keys on site.
• Manage room reservations, catering, and cleaning where necessary.
• Managing the shipment for new joiner's IT equipment for employees working from home as well as safe return of equipment from leavers.
• Supporting IT team on ensuring IT equipment is available for staff in the office/studio.
• Managing incoming and outgoing mail/parcels/packages.
• Support all employee communication.
• Act as the First Aider and Fire Marshall - training will be provided.
• Help with coordinating repairs to site and keeping track of site jobs.
• Manage our training program admin for the office.
• Act as the office administrator whereby you will manage inventory of office supplies, including stationery, IT equipment and stocking the kitchen area to ensure smooth office operations.
• Help manage our supplier partners and planned maintenance visits, ensuring remedial are carried out in a timely manner.
• Deal with enquiries about work experience/internships
• Mailing lists, collating, building, and managing.

Minimum Requirements:

• Proven experience in the position of interest.
• Excellent verbal communication skills.
• Great interpersonal and teamwork skills.
• Exceptionally organised.
• Positive 'can-do' attitude.
• Change To - Ability to remain calm under pressure.

This is a temporary to permanent role (£30-£32k), trial day (paid) will be required prior to joining, working Monday-Friday 9-5 / 10-6. Please note on various days, hours will vary.

Handle actively welcomes applicants from under-represented backgrounds - we pride ourselves on attracting the best talent for every opportunity through a commitment to equality, diversity and inclusion.