Hr Administrator

Job Specification

The Role

• To provide an efficient administration service to the HR department.
• To meet the objectives of the HR department.
• To ensure that the day-to-day advisory and administrative needs for all employees and customers of the HR department are met in an accurate and timely manner.
• To liaise with Finance to ensure that employees are paid correctly and on time, especially with regards to the Company Sick Scheme.
• To manage all company car vehicles and the employee cash allowance scheme.
• To maintain accurate administration within all aspects of the employee life cycle, from new starters to leavers including promotions, salary changes, shift changes, holiday records, T and A records, pensions, private medical insurance and retirement information.
• To respond promptly and professionally to employee queries.
• UK GDPR data minimisation, helping to ensure HR remains legally compliant.
• To assist in the recruitment and selection processes and all related administration.
• To assist the HR Officer in the booking and organising of training courses.
• To maintain accurate production training administration and records, liaising with the HR Officer.
• To administer the Company Sick Scheme, keeping accurate records and paying the correct benefits and to ensure that employees follow the correct procedures.
• Absence management, including helping to control sickness/absence levels through the maintenance and reporting from records, liaising with managers (particularly in Production), providing them with statistics which may highlight problem areas and recommending corrective actions.

The Person

• Previous HR experience is preferred.
• A minimum of 5 good GCSEs (or equivalent) with a Grade 5 or above in English and Maths.
• A-Levels (or equivalent) are desirable.
• Must hold or be prepared to study for a Level 3 CIPD qualification.
• A sound knowledge of HR policies and procedures is required along with advanced knowledge of MS Office, particularly MS Word and Excel.
• The overriding consideration in this job is confidentiality, which must be total.
• The jobholder has to work in a complex environment, under pressure, with constant interruptions, yet still be able to meet strict deadlines. Strong analytical skills and the ability to prioritise in such a varied job is essential. High accuracy and attention to detail is required at all times.
• Excellent interpersonal skills are required as the jobholder has to communicate with employees at all levels and must be persuasive and diplomatic yet firm.
• The jobholder must have the ability to work unsupervised on occasions and still maintain the smooth running of the department.